Tenant Improvement Project Coordinator at City Wide

Lenexa, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

0.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Vendor Management, Contractor Coordination, Budget Management, Client Relationship Management, Negotiation, Problem Solving, Analytical Skills, CRM Proficiency, Microsoft Office, Asana, Trello, Microsoft Project, Power BI, Scope Control, Operational Planning

Industry

Facilities Services

Description

The Tenant Improvement Project Coordinator owns the full lifecycle of project-based operational work—from scope and planning through execution and closeout—with direct accountability for timelines, budgets, quality, and client satisfaction. You will lead day-to-day project delivery, coordinate contractors, and serve as the primary contact for clients, making decisions that directly impact project profitability and client retention. What You'll Do Lead all phases of assigned projects, ensuring they are delivered on time, within budget, and aligned with client expectations. Act as the main contact for clients during project execution, providing proactive communication and resolving issues to maintain strong customer satisfaction. Source, select, and manage independent contractors and vendors; negotiate pricing and scopes within guidelines to protect and improve project margins. Monitor contractor performance and project milestones; implement corrective actions, including contractor changes or scope adjustments, to ensure quality and compliance. Control project scope, schedule, and costs using structured change processes, ensuring all changes are documented and approved. Use CRM and project management tools to track progress, maintain accurate records, and ensure all project Partner with Sales Executives by executing projects efficiently and identifying additional service opportunities and qualified leads. Travel locally (approximately 10–20%) to oversee project execution and support client and contractor relationships on-site. What Success Looks Like Strong, consistent project gross margins in line with company targets. High customer satisfaction scores and repeat business. High on-time completion rates with minimal variance to budget and scope. Regular generation of qualified leads through project interactions and client insight. What You'll Bring 2+ years of experience in project management, operations, or a related field. Bachelor’s degree in Business, Project Management, or related field (preferred). Proven ability to manage multiple projects and vendors/contractors at once. Strong negotiation, problem-solving, and analytical skills with high attention to detail. Ability to work independently, make sound decisions, and prioritize in a fast-paced environment. Excellent interpersonal and communication skills with clients and contractors. Proficiency with CRM systems and project management tools (e.g., Asana, Trello, Microsoft Project). Proficiency with Microsoft Office (Word, Excel, Outlook); experience with Power BI is a plus. Valid driver’s license and reliable transportation. 401(k) Health insurance Paid time off Vision insurance Dental insurance Life insurance Disability insurance

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Responsibilities

Manage the full lifecycle of tenant improvement projects from planning through closeout, ensuring they are delivered on time and within budget. Act as the primary point of contact for clients and manage independent contractors to maintain project quality and profitability.