WHO WE ARE

Elia Grid International (EGI) is a global engineering consultancy company, part of Elia Group (Belgium) and 50Hertz (Germany), specialising in complex power system challenges. Our goal is to provide high-quality solutions for the challenges of the energy transition. Our multidisciplinary team of experts offer strategic, technical, and regulatory advice in all fields related to power transmission, as well as a range of specialist solutions to a diverse and international client base in the power sector. We have offices in Belgium, Germany, the United Arab Emirates (UAE), the Kingdom of Saudi Arabia (KSA), Malaysia and Canada.

YOUR FUNCTION

We are looking for a Tender Management / Back Office Officer to support the Business Development team in preparing high-quality, competitive proposals. You will report directly to the Head of Business Development and play a key role in ensuring timely and accurate tender submissions.
Typical activities involve ( but are not limited to) :

1. Opportunity Identification

• Proactively monitor public and private procurement opportunities relevant to EGI’s business scope.
• Develop and maintain analytics on tender outcomes, competitor performance, and market trends.

1. Tender Preparation

• Analyse and review tender documents to understand requirements and criteria fully.
• Seek clarification on tender conditions when needed.
• Prepare all administrative and technical documentation as per the tender specifications.
• Identify and tailor CVs and project references in line with the required format.
• Ensure full compliance with tender guidelines and internal processes.
• Review and assess legal terms and conditions of tenders.
• Coordinate with the proposal team to ensure timely and high-quality submissions.
• Conduct final quality checks for completeness, formatting, and compliance before submission.

1. Process Improvement & Data Management

• Contribute to the continuous improvement of internal tender processes and tools.
• Maintain and update internal databases and develop standardized templates.
• Coordinate timely updates and retrieval of key company documentation required for tenders.
• Manage the Market Intelligence tool to support strategic business development.
• Maintain and update the list of strategic partners and monitor the status of key collaboration agreements (e.g. MoUs).

WANT TO KNOW MORE ABOUT US?

Check our website and our LinkedIn page for last news and updates

Please refer the Job description for details