ABOUT US

For our Italian branch located in Cassina de’ Pecchi (MI), we are looking for a Tender Specialist to join our young, dynamic and challenging team. Reporting to the Logistic and Customer Service Manager, the ideal candidate is detail-oriented, organized, and results-driven, with 1–3 years of experience in a similar role.

YOUR RESPONSABILITIES

The Tender Specialist will be responsible for handling all activities linked to public tenders, including:

• Monitoring public and private tender opportunities;
• Managing and monitoring e-procurement platforms (e.g., MEPA, Sintel, START, etc.);
• Preparing and submitting administrative, technical and economical documentation for tender participation;
• Preparing and shipping product samples required for tender participation;
• Coordinating with internal departments (Sales, Logistics etc.) to collect required documentation;
• Managing tender documentation filing and archiving;
• Handling contract and signature processes following tender awards;
• Entering and updating customer master data in the SAP system, including price management;
• Managing PEC (certified email) communications;
• Requesting and managing tenders and performance bonds (fideiussioni), including deadline tracking and release requests;
• Interfacing with external legal counsel;
• Supporting post-award activities, including follow-up documentation;
• Ensuring compliance with deadlines and tender requirements.

Requirements

• 1–3 years of experience in a similar role, preferably in the medical devices or healthcare sector;
• Familiarity with major e-procurement platforms (e.g., MEPA, Sintel, START);
• Good knowledge of SAP, particularly in master data is a plus;
• Proficiency in Microsoft Office, especially Excel;
• Good command of English, both written and spoken;
• Strong attention to detail, excellent organizational skills, and ability to manage multiple deadlines;
• Familiarity with the legal and administrative aspects of public tenders is considered a plus.

• Monitoring public and private tender opportunities;
• Managing and monitoring e-procurement platforms (e.g., MEPA, Sintel, START, etc.);
• Preparing and submitting administrative, technical and economical documentation for tender participation;
• Preparing and shipping product samples required for tender participation;
• Coordinating with internal departments (Sales, Logistics etc.) to collect required documentation;
• Managing tender documentation filing and archiving;
• Handling contract and signature processes following tender awards;
• Entering and updating customer master data in the SAP system, including price management;
• Managing PEC (certified email) communications;
• Requesting and managing tenders and performance bonds (fideiussioni), including deadline tracking and release requests;
• Interfacing with external legal counsel;
• Supporting post-award activities, including follow-up documentation;
• Ensuring compliance with deadlines and tender requirements