ARE YOU AN EXPERIENCED TENDER SUBMISSIONS COORDINATOR READY TO TAKE YOUR CAREER TO THE NEXT LEVEL? JOIN OUR AWARD-WINNING NATIONAL ENGINEERING CONSULTANCY WORKING FROM OUR SYDNEY OFFICE, WHERE YOU’LL COLLABORATE WITH TEAMS ACROSS AUSTRALIA.

In this role, you’ll be instrumental in driving business growth through compelling tender submissions while working with some of the industry’s brightest minds.

IDEAL SKILLS & QUALIFICATIONS

• A qualification in writing, design, or graphics, with a talent for creating compelling and visually appealing proposals.
• Exceptional project management skills, capable of meeting tight and conflicting deadlines.
• Strong written communication skills, with the ability to tailor submissions to client needs and craft compelling narratives.
• Proven ability to analyse complex tender documents and respond effectively to diverse requirements.
• Proficient in the Microsoft suite of applications as well as design tools and an understanding of branding principles.
• Excellent interpersonal and stakeholder management skills, adept at building and maintaining professional relationships.
• Adaptable and hands-on, balancing strategic priorities with operational involvement.
• Proactive and detail-oriented, ensuring all submissions are polished and meet high standards.

THE ROLE

With expertise in bid management and a creative flair, the position holder will oversee the preparation of expressions of interest, tenders, accreditations, and other critical submissions, ensuring they align with WSce brand and meet high-quality standards. This is an exciting opportunity for a professional passionate about driving business success and delivering exceptional results.
You’ll work with a team that sets the benchmark, redefines possibilities, embraces innovation and exceeds expectations, working closely with State General Managers, business leads, and a dedicated tender support team.

ROLE SPECIFICS

• Collaborate with the Leadership Team to identify, evaluate, and convert business opportunities.
• Coordinate with internal stakeholders and external partners to streamline the tendering process and meet deadlines.
• Prepare and design high-quality submissions (e.g., tenders, EOIs, proposals, accreditations, presentations), ensuring alignment with WSce branding and client needs.
• Proof-check submissions to maintain professional standards and promote WSce branding through capability statements and social media.
• Provide monthly reports and insights, including continuous proposal status updates for forecasting and recommendations for improvement.
• Implement WSce’s AI Policy to automate aspects of the tender process and drive continuous improvement through post-bid reviews.
• Plan and coordinate client presentations as part of tender or business development activities.
• Contribute to written proposals, including content, scope understanding, and executive summaries.
• Develop and implement a tender submissions framework with clear timelines for information gathering and submission.
• Take responsibility for tender submissions, panel registrations, etc., from commencement to final submission, including managing of RFI’s, addendums and following up on award status and obtaining tender submission feedback.