THC - Accounts Payable Specialist (Accountant III) 25-45 (00048413)
Organization: TEXAS HISTORICAL COMMISSION
Primary Location: Texas-Austin
Work Locations: Stephen F Austin Bldg (808-SFA) 1700 N Congress Ave, B-65 Austin 78701-1436
Job: Business and Financial Operations
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
Travel: Yes, 10 % of the Time
State Job Code: 1016
Salary Admin Plan: B
Grade: 18
Salary (Pay Basis): 3,794.00 - 4,500.00 (Monthly)
Number of Openings: 1
Overtime Status: Exempt
Job Posting: Feb 26, 2025, 12:27:37 PM
Closing Date: Ongoing
Description
JOB OBJECTIVE: Perform moderately complex (journey-level) accounting and financial analysis work. Work involves providing technical assistance in the examination, review, and analysis of accounting records, preparing and/or overseeing the preparation of financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and preparing and/or overseeing the preparation of agency reports. Work under general supervision with limited latitude for the use of initiative and independent judgment.

QUALIFICATIONS/REQUIREMENTS: (THE APPLICATION MUST SPECIFICALLY STATE HOW EACH OF THE FOLLOWING QUALIFICATIONS ARE MET):

• Graduation from an accredited four-year college or university (one year of work experience related to the essential duties may substitute for one year of college);
• Minimum two years’ work experience in accounts payable, accounts received or revenue collection;
• Work experience performing data entry, data processing and bookkeeping;
• Valid Texas driver’s license, acceptable driving record and ability to drive a state vehicle; and
• May travel up to 10% of the work period.

KNOWLEDGE, SKILLS AND ABILITIES:

• Effective verbal and written communication, human relations, and organizational skills;
• Knowledge of fiscal programs; of governmental accounting; of budget control methods, policies, and procedures; and of laws and regulations pertaining to financial operations;
• Knowledge of office practices and administrative procedures;
• Skill in providing customer service excellence to both internal and external customers;
• Skill in operating a personal computer with word processing, database, and spreadsheet software;
• Ability to research, analyze, and solve data entry problems;
• Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with a diverse group of people;
• Ability to multi-task in a fast-paced environment;
• Ability to interpret rules, regulations, policies and procedures;
• Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;
• Ability to plan, organize, and work independently, as well as within a team environment;
• Ability to exercise sound judgment and discretion; and
• Ability to maintain the highest level of confidentiality.

ESSENTIAL DUTIES:

1. Review and prepare purchase vouchers for invoices received and monthly bills for entry, error correction or approval and enter them into CAPPS
2. Review and prepare non -PO vouchers/invoices for entry, error correction or approval and enter them into CAPPS
3. May generate Expenditure Transfer Vouchers (ETVs), Interagency Transfer Vouchers (ITVs), Cancellations, Reversals, and Re-Issue Vouchers.
4. Audit accounting and financial documents for accuracy and compliance with THC policies and procedures and state and federal statutes.
5. Review and determine appropriate account information to code accounting documents, including but not limited to vouchers, invoices, travel vouchers, and other financial documents.
6. Review and verify payee information in the Texas Identification Number System (TINS).
7. Work with vendors on billing inquiries and resolve billing problems.
8. Research and reconcile discrepancies in accounts, bank statements
9. Work with program areas and historic sites to get necessary approvals or receivers for purchases.
10. Train staff to ensure appropriate use of funds, coding and state guidelines are being followed.
11. Serve as a resource for department staff and provides technical assistance on accounting matters related to voucher processing and tracking.
12. Keep staff informed of process or policy changes and ensure everyone understands and complies.
13. Use a variety of software applications, including CAPPS, USAS, Excel, Asana, and Word.
14. May assist in responding or coordinating responses for Finance and Accounting Division (FAD) open records requests
15. May assist with processing mail, emailing invoices, invoice reconciliation, and bank deposits.
16. Adhere to established work schedule with regular attendance.
17. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

1. Perform other duties as assigned.
   Qualifications