The Carter Center: Administrative Assistant, Operations at Emory University

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, General Management, Office Procedures, Calendar Management, Correspondence Handling, Report Preparation, Presentation Creation, Meeting Logistics, Invoice Processing, Budget Monitoring, Travel Coordination, Database Maintenance, Data Analysis, File Organization, Microsoft Office Suite, Collaboration Tools

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center. Summary: The Administrative Assistant provides administrative support in various capacities including general managementor specific programs. The Administrative Assistant’s tasks will ensure office activities comply with company policies and procedures. While this position will report to the Chief Operating Officer, it will also provide support to other operational units such as People Operations & Programs, Internal Communications, Education Programs, Events Services, and Facilities Services. FORMAL JOB DESCRIPTION: Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. Provides administrative support for one or more of the following: general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes files and documents. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: Bachelors degree or equivalency of a high school diploma and five years of administrative experience. Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel. Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others). PREFERRED QUALIFICATIONS: Familiarity with World Travel/Concur & Unit4. Must be detail oriented and have strong writing and grammar skills. Capable of working in a fast-paced environment, exhibits a cordial demeanor, and has strong organizational and follow-up skills Must possess good judgment skills. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Responsibilities

The Administrative Assistant provides administrative support across general management and specific programs, ensuring all office activities adhere to company policies and procedures. Key duties include managing correspondence, scheduling meetings, preparing reports and presentations, and handling financial records like invoices and expense reports.