The Carter Center: Procurement Coordinator, Overseas Operations at Emory University

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Feb, 26

Salary

0.0

Posted On

09 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Office Administration, Vendor Management, Contract Management, Data Analysis, E-Procurement, Inventory Management, Consultant Hiring, Travel Coordination, Microsoft Office, Database Applications, Cloud-Based Applications, French Language, Power BI, International Experience, Compliance

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center. SUMMARY: In close consultation with the programs and country offices, the Procurement Coordinator liaises with the Programs to procure materials, supplies and services. He/ She reports to the Supervisor, Contracts and Procurement. As requested, he/she also briefs the Senior Associate Director, Overseas Operations and may provide administrative support to non-procurement related OO projects as needed. This position may require periodic international travel and re-entry into the United States to support Overseas Operations’ procurement activities. Due to the travel locations, Hostile Environment Awareness Training (HEAT) will be required. FORMAL JOB DESCRIPTION: In consultation with the programs and field offices of The Carter Center, the Coordinator liaises with the Programs to procure materials, supplies, and services. Reports to the Supervisor, Field Financial Operations and Procurement on procurement related topics, and to the Associate Director, Program Support on all other matters. Serves as the primary representative to procure materials, supplies and services for a variety of international programs. Works closely with vendors, program staff, and field staff to secure cost-effective, high quality products and services. Independently investigates, evaluates, and determines the most appropriate method of acquiring goods and/or services, including value estimation, determining delivery requirements, and researching sources of supply. Evaluates and analyzes bids and makes recommendations to the Supervisor, Field Financial Operations and Procurement. Assists in developing strategies to identify new opportunities to provide competitive, cost-effective procurement services to the various programs. Coordinates with the Health Programs' Program Assistants and Associate Directors to assist with the consultant hiring process, including preparing the final contracts and offers to each consultant. Ensures compliance of consultant contractual terms. Oversees new consultant orientation, including, tracking cash advances, and assisting in briefings, especially for overseas consultations. Assists the Associate Director, Program Support in ensuring all travel document requirements are met, including passport, visas, photographs, travel advance, health insurance documentation, and medical evacuation coverage. Maintains consultant database, and documents all procurement activities. Oversees creation of purchase orders, specifications, sourcing three quotes for purchases greater than $3,000, and communications with vendors. Develops reports and presentations on the status of the consultant process using performance indicators. Oversees data collection and analysis, and generates various summaries for review. May serve as the back-up to the Program Assistant, Program Support. Performs other duties including various special assignments, studies, and archiving that may require investigation, research, and preparation of reports on specific topics. Performs other related duties as required. MINIMUM QUALIFICATIONS: A Bachelor's degree in business administration, communications or a related field, and two years of experience in procurement or office administration, OR an equivalent combination of education, experience, and training. Proficiency with Microsoft Office, database applications, and cloud-based applications and software. Requires the ability to lift 50 pounds, and to bend, stoop and twist. May require a valid Georgia driver's license and an insurable driving record. International experience and French language proficiency preferred. Working knowledge of e-procurement software is preferred. PREFERRED QUALIFICATIONS: May require periodic international travel and re-entry into the United States to support Overseas Operations’ procurement activities. Working knowledge of French or Portuguese. Demonstrated experience in e-procurement contracts, and inventory management systems. International NGO Data management and Power BI experience is a plus. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Responsibilities

The Procurement Coordinator liaises with programs and country offices to procure materials, supplies, and services. This role involves evaluating bids, developing procurement strategies, and ensuring compliance with contractual terms.