An exciting opportunity has arisen for a Medical Secretary to join our Theatre Team
The Theatre Medical Secretary will provide administrative / secretarial service to the Theatre Management Team. Dealing effectively and efficiently with processing of daily workloads, and ad hoc office duties. Ensure cross cover with colleagues working where appropriate.
Interviews will take place on 30th July, 2025
The Job Description and Person Specification are subject to change and currently under review.
Plan, organise meetings and training events, this includes booking venues and hospitality. Design Flyers and send information out in advance to attendees and keep a record of attendance.
Understanding of Microsoft Teams, how to record and present documentation.
Taking minutes of meetings (Microsoft Teams and face to face) and circulating to relevant groups. Sending out agenda’s and arranging meeting venues as requested by Theatre Management Team.
To support the Theatre Management Team to produce and circulate rota’s as and when requested. Including liaising with all levels of staff, internally and externally.
Co-ordinate and monitor compliance with mandatory training and appraisal activity for all the Theatre Teams and reporting compliance.
Co-ordinate and monitor compliance with golden patient and complete spreadsheet daily, in the absence of the Forward Wait Co-ordinator.
Type up action plans needed for relevant areas including Human Resources, Infection Prevention, Pharmacy, Controlled Drugs, Care Indicator Audits
Provide a full administrative and secretarial support service to all Operational Theatre Managers/Co-ordinator’s/Band 6’s within the Department, across both Whiston and St Helens Hospital sites.
Type up operation notes from verbal dictation, ensuring saved on the system and copy printed for patient health records.
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Please refer the Job description for details