Therapy Administration Team Leader

at  University Hospital Southampton NHS Foundation Trust

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
UHS Therapy Services have an exciting opportunity for an experienced NHS administrator who has excellent IT and leadership skills to join our friendly team of administrators at Southampton General Hospital.
The integrated Therapy Services Department is a lively, friendly, and dynamic department which has over 300 whole time equivalent staff, which include clinical & non-clinical staff.
You will help lead a small team of administrators in delivering admin support to our therapy service on a day-to-day basis, and as such we are seeking a motivated individual who can lead and help develop a team.
As part of this role, you will also support the Therapy Management team with HR requests. It is therefore essential you are confident in the use of multiple computer systems and able to prioritise and have a flexible approach to work to meet deadlines.
This is a part time position working 25 hours per week. Our admin team work Monday to Friday between the hours of 7.30am – 5.30pm so your hours would need to be worked within this time frame.
University Hospital Southampton is one of England’s largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

We are looking for an enthusiastic and friendly person to join our Therapy Services admin team. The post holder will be responsible for supporting the Therapy service with admin duties which will include, but is not limited to, the following tasks:

• HR requests, such as contract changes / parental leave paperwork/ resignations.
• Staff payroll queries.
• Managing the staff electronic filing system, ensuring staff documents are correctly stored and paperwork scanned onto the system.
• Actioning trust monthly data quality reports, ensuring all deadlines are met.
• Team leader for the therapy admin team, completing staff inductions, appraisals, sickness return to work and other staff requests, as requested by the Therapy Admin Manager.
• Support the Therapy Admin Manager in implementing changes to the admin processes/systems.

ESSENTIAL SKILLS WE ARE LOOKING FOR:

• Proven administration experience within the NHS/knowledge of NHS systems and processes.
• Proficient in using Microsoft office in the work environment.
• Able to create/ update spreadsheets using Microsoft Excel confidently.
• Able to work well independently and as part of a team.
• Excellent communication skills, both written and verbally.
• Good problem-solving skills.
• Able to prioritise and manage a large conflicting workload, whilst adapting to changes in the work processes and systems.
• Able to work on own initiative and be proactive.
• Good organisation skills.
  Please ensure you fulfil all the essential criteria and have read the job description before applying.
  We actively encourage all potential applicants to contact us to ask any questions you may have.
  If this post is not for you and you are interested in finding out about other Therapy opportunities, please email Annette.Purkis@uhs.nhs.uk
  We look forward to hearing from you

• HR requests, such as contract changes / parental leave paperwork/ resignations.
• Staff payroll queries.
• Managing the staff electronic filing system, ensuring staff documents are correctly stored and paperwork scanned onto the system.
• Actioning trust monthly data quality reports, ensuring all deadlines are met.
• Team leader for the therapy admin team, completing staff inductions, appraisals, sickness return to work and other staff requests, as requested by the Therapy Admin Manager.
• Support the Therapy Admin Manager in implementing changes to the admin processes/systems