POSITION SUMMARY:

The Time & Billing Specialist performs a variety of accounting support functions in the Finance Department. This position assists with preparing and validating client invoices, maintaining client accounts, and reviewing employee time. This position will report to the Time & Billing Supervisor with oversight from the Assistant Controller.
The firm has one available position in either Austin, TX; Dover, OH; or Long Beach, CA. Some positions at Novogradac may be open to remote or hybrid work arrangements depending on business needs. Please discuss available options with your recruiter.

KNOWLEDGE, SKILLS, ABILITIES:

• Strong computer skills, including solid skills in the Microsoft Office suite, in particular with Excel, as well as experience using accounting software systems.
• Excellent verbal and written communication skills.
• Strong organizational and follow-through skills, performing work accurately with strong attention to detail.
• Ability to meet deadlines and effectively prioritize a fast-paced and varied workload.
• Sound understanding of financial concepts.

MINIMUM QUALIFICATIONS:

Associate degree or college level coursework, preferably in accounting or finance, plus 1-3 years of related billing, accounts receivable or accounts payable experience and/or appropriate balance of education and work experience.

PREFERRED QUALIFICATIONS:

Bachelor’s degree in accounting and prior experience working in a professional services firm.

• Maintain accuracy of client account data within the ERP accounting system.
• Review employee and partner timesheets for accuracy, completeness, and adherence to firm policies.
• Review client invoices for accuracy and distribute monthly invoices through mail and email.
• Process time and billing adjustments.
• Monitoring and responding to internal and external inquiries in the support queue related to time entry, billing questions, and client account updates.
• Create and process ad hoc invoices.
• Process client credit card refunds. Download and report on client confirmation and credit card transactions.
• Follow-up on client accounts that have non-deliverable addresses.
• Prepare journal entries for accounts receivable adjustments, including payment transfers, client refunds, and write-offs.
• Produce ad hoc reports related to time and billing.
• Additional ad hoc duties and projects as assigned.