Timecard and Billing Coordinator at Elite Material Handling LLC

Grapevine, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Invoicing, Timekeeping, Attention To Detail, Organizational Skills, Communication Skills, Microsoft Excel, Payroll Support, Data Entry, Problem Solving, Compliance, Customer Service, Multi-Tasking, Team Collaboration, Revenue Recognition, ERP Software

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Description The Company Elite Material Handling, an OnPoint Company, is an industry-leading service and equipment solutions provider with branch-based operations across the country. OnPoint Group is a fast-paced and ever-changing company and has been awarded the Best Managed Companies Award by Deloitte and WSJ for three years running, as well as having been named to the Inc. 5000 Fastest Growing Companies list for eight consecutive years! We believe in challenging the status quo and finding a better way for our customers, which is how we have grown into the company we are today. Elite Material Handling is the premier material handling company in Dallas/Fort Worth and Houston. We have solutions for anything and everything you might need for your business. Our experienced and highly trained staff are quick-thinkers and solution-minded professionals, ready to help with any problem, whether it’s forklift sales, equipment rental, warehouse equipment and racking, dock & door, service and more. Benefits At Elite Material Handling we believe that Our People are what make us great and help us deliver exceptional customer service! We offer industry leading Benefits to include: Competitive pay – Plus incentive opportunities! Full benefits package that starts day one – Includes medical, dental, vision, 401K with match, company-paid life insurance and disability coverage. Competitive PTO and Paid Holidays Uniform and boot allowance Training and mentoring – Learn from our experts in the industry Advancement opportunities Link to benefits overview: Benefits The benefits listed are subject to change at any time. Please speak with an HR Representative for details. In the case of conflict between the information listed and the official plan documents, the plan documents will always govern. Job Summary The Timecard & Billing Coordinator is responsible for customer invoicing activities and timecard administration within the Service Department. This hybrid role ensures accurate billing in accordance with contractual terms and company policies, while also managing technician timecard submissions, approvals, and payroll support. The ideal candidate thrives in a high-volume, deadline-driven environment and demonstrates exceptional attention to detail, organizational skills, and the ability to manage multiple client accounts and technician records simultaneously. This position works closely with the Service Department and reports directly to the Billing Manager, with primary responsibilities including invoice review, preparation, and submission, timecard processing, and analysis of unbilled work to ensure revenue integrity and payroll accuracy. Key Job Responsibilities Collect, review, and verify technician timecards for accuracy and completeness. Ensure all time entries are properly coded to the correct job, work order, and service type. Monitor and resolve discrepancies in timecard submissions, such as missing hours, incorrect job codes, or incomplete documentation. Communicate with technicians and Service Managers to resolve timecard issues and ensure timely submission. Enter approved timecard data into payroll or ERP systems for processing. Maintain records of timecard submissions, approvals, corrections, and payroll adjustments. Support payroll processing by providing accurate and timely timecard data to the Payroll Department. Track overtime, paid time off, and other payroll-related metrics as required. Assist with compliance to company policies, labor laws, and contractual requirements related to timekeeping. Provide reporting on timecard trends, errors, and compliance as requested Generate and send accurate customer invoices in a timely manner. Review completed work orders for accuracy, completeness, and proper documentation. Verify labor hours, trip charges, materials used, and inspection completion before invoicing. Apply contract terms, approved quotes, or special pricing agreements when generating invoices. Collaborate with internal departments to ensure timely resolution of billing holds or delays. Assist with achieving daily billing goal and month-end billing processes to ensure limited hours remain on technician WIP reports. Follow any other job-related duties/functions requested by the supervisor. Requirements High school diploma or equivalent required; associate degree in business, accounting, or related field preferred. Minimum of 2 years of experience in billing, invoicing, timekeeping, or related administrative/accounting functions, ideally within service, industrial, or technical environments. Proven ability to manage high-volume billing operations, multiple client accounts, and technician timecard records with accuracy and efficiency. Experience working in a multi-branch or field service environment is preferred. The selected candidate will be required to pass a criminal history background check. Competencies Understanding basic revenue recognition principles and payroll/timekeeping practices. Strong attention to detail and high level of accuracy in data entry and documentation. Ability to collaborate effectively with Technicians, Service Managers, and Payroll staff. Excellent written and verbal communication skills with a professional demeanor. Ability to thrive in a fast-paced, technology-driven service environment while managing competing priorities. Proficiency in Microsoft Excel and general accounting, payroll, or ERP software; ability to learn new systems quickly. Self-motivated, dependable, and adaptable with a strong sense of accountability and attention to detail. *This job description is subject to change at any time. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to wear approved Personal Protective Equipment (PPE), carry tools, use hands to maneuver, handle or feel, and hear and talk. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move tools and equipment up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work is performed in various locations, including warehouses, distribution centers, manufacturing plants, refineries and hospital settings. Employees may work with co-workers’ side-by-side with a low to moderate level of activity being performed. Exposure to high voltage AC/DC power is very common in many work environments. The noise level in the work environment is low to moderate. Elite considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, genetic information, marital or veteran status, or any other legally protected status. Disclaimer This job posting may also appear on other job boards. Be aware that job postings on external job boards may not be authorized by OnPoint Group and may contain inaccurate or incomplete information. While we encourage you to explore these opportunities, please be aware that we do not endorse or control the content on these external sites. We are not responsible for the accuracy, completeness, or reliability of information posted on other job sites, and we are not liable for any damages or losses that may arise from your use of that information. You are solely responsible for verifying the accuracy and completeness of any information you obtain from external sources. Applicants should refer to OnPoint Group’s Careers Page for the most accurate job posting and reach out to the Company with any questions about a job posting. Salary Range The pay range noted represents the company’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications, and geographic location. Employees may be eligible for additional incentive pay. #EMH

Responsibilities

The Timecard & Billing Coordinator is responsible for customer invoicing activities and timecard administration within the Service Department. This role ensures accurate billing and manages technician timecard submissions and payroll support.