JOB DESCRIPTION

Must be permanent in the title or reachable on the civil service list.

Under supervision and in accordance with NYC rules and regulations, Responsibilities include, but are not limited to:

• Monitor weekly timesheets in CityTime (CT),
• Create, submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services.
• Monitor leave balances in the Payroll Management System (PMS) and CityTime (CT),
• Review daily PMS reports for accuracy.
• Review pending pay details on the 161 report and advise payroll on the approval status.
• Review Citywide Human Resources Management System (CHRMS) Reports daily.
• Make the necessary data corrections in PMS/CityTime.
• Prepare manual leave adjustments in CT.
• Prepare documents to request supplementary payroll (when required).
• Approve leave request requiring documentation in CityTime for active employees.
• Enter late submitted paperwork into CityTime for employees.
• File all timekeeping records including but not limited to all medical documentation, jury duty, civil service exam, etc.
• Review checks that were placed on hold due to non-approved final CT timesheets
• Review timesheets not approved by their assigned divisions.
• Assist employees with timekeeping inquiries.
• Assist with special projects as assigned.

To apply: Click “Apply” Button.
We appreciate every applicants interest; however, submission of a resume is not a guarantee that you will receive an interview, only those candidates under consideration will be contacted.
*Only candidates currently serving as a Permanent Clerical Associate should apply.**

MINIMUM QUALIFICATIONS

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

• Monitor weekly timesheets in CityTime (CT),
• Create, submit and approve final timesheets and leave requests for employees who are out on leave or separating from City services.
• Monitor leave balances in the Payroll Management System (PMS) and CityTime (CT),
• Review daily PMS reports for accuracy.
• Review pending pay details on the 161 report and advise payroll on the approval status.
• Review Citywide Human Resources Management System (CHRMS) Reports daily.
• Make the necessary data corrections in PMS/CityTime.
• Prepare manual leave adjustments in CT.
• Prepare documents to request supplementary payroll (when required).
• Approve leave request requiring documentation in CityTime for active employees.
• Enter late submitted paperwork into CityTime for employees.
• File all timekeeping records including but not limited to all medical documentation, jury duty, civil service exam, etc.
• Review checks that were placed on hold due to non-approved final CT timesheets
• Review timesheets not approved by their assigned divisions.
• Assist employees with timekeeping inquiries.
• Assist with special projects as assigned