Total Rewards Specialist- Payroll & Benefits at DOXA Insurance Holdings LLC

Fort Wayne, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

0.0

Posted On

13 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Operations, Benefits Administration, Compliance, HRIS, Data Reporting, Attention to Detail, Communication, Excel Skills, System Optimization, Labor Laws, Multi-State Payroll, Employee Support, Open Enrollment, Leave of Absence Management, Tax Filings, Record Keeping

Industry

Insurance

Description

Description About Us: DOXA was founded in 2016 to bring a refreshing change to the specialty insurance industry. Our mission is to create specialized programs and operations through business development and accretive acquisitions. DOXA’s award-winning approach accelerates growth and satisfaction of MGAs, MGUs, agents, carriers, wholesalers, affinity companies and start-ups. DOXA offers a dynamic and evolving work environment that provides employees with an opportunity for development and visibility into niche programs in Specialty Insurance. About the Role DOXA is looking for a Total Rewards Specialist who knows the ins and outs of payroll and benefits and loves getting it right. If you're the kind of person who gets satisfaction from seeing things run smoothly, thrives on structure, and can spot a discrepancy from a mile away, this role might be for you. You’ll bring both precision and strategy to a function that directly impacts every employee, helping us stay compliant, efficient, and employee friendly as we grow. Requirements What You’ll Do Drive Payroll Operations Review and process payroll across multiple companies, states, pay schedules (bi-weekly, semi-monthly, monthly), and EINs. Handle off-cycle payments, commissions, bonuses, garnishments, W-2s, and year-end reporting. Oversee tax filings, registrations, and make sure we're compliant with federal, state, and local payroll laws. Administer Benefits with Care Administer benefits programs like medical, dental, vision, life insurance, disability, COBRA, and 401(k). Support employees through onboarding, qualifying life events (QLEs), and offboarding as it relates to benefits. Lead open enrollment and support audits and reporting for ACA, ERISA, 401(k), and more. Keep billing clean and reconciled each month. Oversee the leave of absence program from request to return Keep Us Compliant Stay on top of labor laws and payroll/benefits compliance across multiple states and entities. Pull reports to support Finance, leadership, and internal/external audits. Streamline Our Systems Ensure accurate and organized records in our HRIS (Paylocity) and other tools. Troubleshoot and maintain electronic feeds and system integrations related to payroll and benefits. What We’re Looking For Education: High School Diploma required. A bachelor’s degree in HR, Business, Finance, or a related field is great to have. Experience: 3–5 years of hands-on payroll and benefits experience, preferably in a multi-state, multi-entity environment. Strong understanding of payroll compliance and benefit regulations across different states. Proficiency in HRIS/payroll systems. Advanced Excel skills and a comfort level with data and reporting. Skills That Set You Apart: You’re detail-oriented and keep things organized even when juggling multiple deadlines. You handle sensitive info with care and confidentiality. You’re a clear communicator who can break down benefits in a way people understand. You’ve got experience with HRIS system optimization—bonus points if you know Paylocity. You understand the full scope of federal regulations like FLSA, ACA, and ERISA and how they apply to your day-to-day work. Benefits & Work Environment DOXA Insurance Holdings offers a dynamic work environment and a collaborative culture. Our headquarters is located on the 10th floor of the Indiana Michigan building at 101 E. Washington in the revitalized downtown Fort Wayne, Indiana. This is a hybrid role, with an on-site expectation of 3-4 days per week.

Responsibilities

The Total Rewards Specialist will drive payroll operations and administer benefits programs while ensuring compliance with labor laws. This role involves processing payroll, managing benefits, and maintaining accurate records in the HRIS.