Town Clerk at Town of Keystone

, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Municipal Ordinances, Records Management, Elections Administration, Licensing Programs, Notary Public Services, Organizational Skills, Conflict Resolution, Confidentiality, Decision Making, Multitasking, Flexibility, Public Relations, Meeting Coordination, Legal Compliance, Communication Skills, Team Collaboration

Industry

Description

Description Description of the Town: As the newest home rule town in Colorado, the Town of Keystone began operations in February 2024. Located in Summit County, this mountain resort community is home to approximately 1300 primary residents, 3600 condos and homes, a deed-restricted workforce housing area, 2100 seasonal housing beds, a business community and has a peak ski weekend population of 25,000. This year-round resort town includes Vail’s Keystone Ski Resort within its boundaries, numerous outdoor activities including walking, hiking, biking, art events, and festivals that draw people to Keystone. Duties and Responsibilities: · Serves as the Town Clerk as designated in the Keystone Home Rule Charter, the Town Municipal Code and applicable state statutes. · Supervises the Deputy Town Clerk · Establishes, administers, and maintains town records in accordance with Colorado Statutes. · Serves as custodian of official Town records and public documents; performs certification for the Town, as required, on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds or other documents requiring Town certification; catalogs and files all Town records. · Files ordinances and resolutions of the council and ensures the codification of ordinances into the municipal code. · Manages and ensures timely responses to Colorado Open Records Act requests and coordinates responses with Town Staff as required. · Supports and attends Town Council and Town Hall meetings to include preparing and distributing agendas and meeting packets, preparing minutes, setting up the meeting room, arranging any support and meals required for the meetings, and managing audio and video streaming of Town Council and Town Hall meetings. · Ensures compliance with all legal posting requirements for public hearings, ordinances, resolutions and other legal notices as required by law. · Administers licensing programs including Liquor, Business, Short Term Rental, Nicotine, and Marijuana Licenses. · Serves as the Town Designated Election official and conducts and administers Town Elections. · Provides Notary Public services. · Administers oath of office to public officials and law enforcement officers. · Attends other meetings and training courses as appropriate. Continues educational and certification requirements in order to remain cognizant of current laws, methods and procedures, and to maintain certified municipal clerk certification. · Assists with the Town Planning and Zoning Commission as required. · Works evening hours to support meetings as required. · All other duties as assigned. Knowledge Of: · Municipal ordinances, state statutes, and rules and regulations pertaining to municipal records management, municipal elections, and licensing programs · Terminology used in municipal government · The principles and practices of records management and the Colorado Municipal Records Retention Schedule · Utilizing and implementing software system for licensing programs and records management. Skills & Abilities: · Ability to function and make good decisions in the absence of a supervisor. · Ability to maintain confidentiality and exercise sound judgment. · Organizational skills. · Ability to work well with the Town Council, the Town Manager, and the general public. · Ability to elicit cooperation and resolve conflicts. · Ability to meet deadlines. · Cooperates and works efficiently with staff. · Ability to multitask. · Flexibility. Requirements Required Education and Experience · Bachelor's degree in public administration, business administration, finance or related field or municipal clerk's certification with at least five years of relevant government administration or related experience. · An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be substituted. · Certification by the Colorado Municipal Clerks Association (CMC) required or ability to obtain in four years. · Active Notary Public commission from Colorado required or able to obtain within the first 60 days on the job.

Responsibilities

The Town Clerk serves as the custodian of official Town records and public documents, manages town records in accordance with Colorado Statutes, and oversees the administration of Town elections. Additionally, the Clerk supports Town Council meetings and ensures compliance with legal posting requirements.