Role Overview

You will support the accurate and timely settlement of physical and financial trading transactions. The role involves invoicing, payment processing, counterparty reconciliation, accounts receivable monitoring and coordination with trading and operations teams.

Key Responsibilities

Trade Settlement and Invoicing

• Process and settle physical and financial transactions accurately using the Energy Trading and Risk Management system

• Prepare invoices and remittance statements according to contractual terms

• Conduct mid-month and month-end reconciliations with counterparties

• Ensure invoices and payments are processed accurately and on time

• Monitor accounts receivable ageing and follow up on outstanding collection matters

• Investigate and resolve invoicing or settlement discrepancies with counterparties

• Liaise with Traders, Schedulers, Credit and Operations teams regarding contract entries, movement entries and deal documentation

• Support the settlement of shipping charges and customs-duty payments

• Prepare proforma invoices for customs clearance

Data and Process Management

• Maintain accurate settlement data across the ETRM system, SAP and related interfaces

• Ensure data integrity to support accurate financial and operational reporting

• Develop, document and maintain settlement procedures

• Review existing workflows and recommend process improvements

Reporting

• Prepare settlement summary reports

• Monitor outstanding confirmation ageing

• Produce statement, counterparty and actualisation reports

• Prepare accounts receivable ageing reports and highlight collection issues

Requirements

• Bachelor’s degree preferred in Accounting, Finance or related field
• Must have 4 years working experience in Financial Institution or Shipping, in settlement team (AP, AR, processing invoice and liaising with counterpart)
• Industry knowledge - experience of working with trading counterparties and direct contact with trading desks and good working knowledge of trading systems and shipping knowledge
• Commodities trading knowledge - trading fundamentals, counterparties and key players in market
• Financial knowledge - good knowledge of different accounting reporting requirements (IFRS), experienced in invoicing processes for energy and related products, understanding and experience of the energy settlements processes and market developments
• Proficient in MS Excel
• Good team player with the ability to work both independently and collaboratively in a team
• Able to work under pressure to meet deadlines
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