THE KNOWLEDGE, EXPERIENCE AND QUALIFICATIONS YOU NEED

• Excellent communication skills, both written and verbal;
• Interest in, or already studying for, the Chartered Governance Institute qualification (or newly qualified);
• Some experience of attending and minuting board meetings (advantageous);
• Competent IT skills, with strong proficiency in Word, Excel, PowerPoint and Outlook;
• Familiarity with Board Intelligence, Kube/Blueprint Diligent, and iManage (advantageous but not essential);
• Experience in financial services (advantageous but not a prerequisite);
• Highly organised, able to prioritise and deliver within strict deadlines;
• Confident, with the ability to hold the attention and respect of directors and senior management (now or with future development);
• Able to work quickly and accurately under pressure with minimal supervision;
• Analytical and highly disciplined;
• Proactive and self-motivated;Collaborative and effective team player.

Working in collaboration with experienced company secretaries (who will take the lead initially), you will support a number of investment trusts with the following activities:

• Scheduling meetings and liaising with directors and internal stakeholders regarding availability;
• Preparing and arranging the release of various stock exchange announcements, including regulated information;
• Facilitating the execution of documents with the appropriate authority;
• Agreeing agenda items in line with board and committee meeting cycles and at the request of chairs;
• Collating board packs in collaboration with the business, and preparing governance papers as required;
• Attending and supporting meetings, including drafting accurate and timely minutes;
• Following up on and completing meeting action points;
• Acting as a point of contact for board members and internal and external advisers;
• Enabling, facilitating, and monitoring compliance with relevant regulatory and statutory requirements, including statutory and regulatory filings;
• Advising on corporate governance requirements applicable to investment trusts;
• Supporting the provision of inductions and ongoing training for directors;
• Facilitating the preparation of interim and annual financial reports, including responding to audit requests, drafting and implementing report production timetables, preparing governance sections, and carrying out accounts verification processes;
• Maintaining team procedures in liaison with other team members as appropriate;
• Monitoring activity across the investment trust range, which may include developing and implementing procedures to track such activity;
• Fulfilling requests for certified copies of board resolutions, extracts of minutes and registers, or other documents managed by the Investment Trust Governance Team;
• Arranging intranet site updates;
• Maintaining resource shelves on the Board Intelligence portal for board papers;
• Complying with internal and external record-keeping requirements, including maintaining up-to-date information on Kube and appropriate filing on iManage;
• Assisting in responding to and coordinating shareholder queries and complaints; and
• Undertaking ad hoc tasks or duties as required by the wider Group Governance team

Working in collaboration with experienced company secretaries (who will take the lead initially), you will support a number of investment trusts with the following activities:

• Scheduling meetings and liaising with directors and internal stakeholders regarding availability;
• Preparing and arranging the release of various stock exchange announcements, including regulated information;
• Facilitating the execution of documents with the appropriate authority;
• Agreeing agenda items in line with board and committee meeting cycles and at the request of chairs;
• Collating board packs in collaboration with the business, and preparing governance papers as required;
• Attending and supporting meetings, including drafting accurate and timely minutes;
• Following up on and completing meeting action points;
• Acting as a point of contact for board members and internal and external advisers;
• Enabling, facilitating, and monitoring compliance with relevant regulatory and statutory requirements, including statutory and regulatory filings;
• Advising on corporate governance requirements applicable to investment trusts;
• Supporting the provision of inductions and ongoing training for directors;
• Facilitating the preparation of interim and annual financial reports, including responding to audit requests, drafting and implementing report production timetables, preparing governance sections, and carrying out accounts verification processes;
• Maintaining team procedures in liaison with other team members as appropriate;
• Monitoring activity across the investment trust range, which may include developing and implementing procedures to track such activity;
• Fulfilling requests for certified copies of board resolutions, extracts of minutes and registers, or other documents managed by the Investment Trust Governance Team;
• Arranging intranet site updates;
• Maintaining resource shelves on the Board Intelligence portal for board papers;
• Complying with internal and external record-keeping requirements, including maintaining up-to-date information on Kube and appropriate filing on iManage;
• Assisting in responding to and coordinating shareholder queries and complaints; and
• Undertaking ad hoc tasks or duties as required by the wider Group Governance team.