Transaction Coordinator at Starmark Local LLC

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Sep, 26

Salary

0.0

Posted On

15 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Transaction Coordination, Administrative Support, Due Diligence, Project Execution, Expense Reporting, RFP Coordination, Asset Management, Document Management, Microsoft Office Suite, Yardi Voyager, SAP Concur, Dealpath, Communication Skills, Organizational Skills, Reporting, Scheduling

Industry

Description

Description ABOUT AMBROSE We are a vertically-integrated investment manager specializing in the acquisition, development and operation of Class A industrial, logistics and e-commerce real estate. Ambrose brings institutional experience and a people-first approach to achieve meaningful outcomes for our clients, our partners and each other. We are actively looking for other forward-thinking problem-solvers to join our team. OUR VALUES · Determination – We are driven and resourceful, motivated to exceed ambitious goals. · Excellence – We relentlessly pursue the highest quality experiences and outcomes. · Creativity – We are A+ problem solvers, finding possibilities and opportunity when others cannot. · Kindness – Honesty, fairness and respect are at the heart of who we are. We value diversity, build authentic relationships and genuinely care. ABOUT THE ROLE: The Transaction Coordinator provides critical operational, administrative, and transactional support across Ambrose’s Deployment and Asset Management teams. This role serves as a highly organized and detail-oriented partner to support project execution, transaction coordination, reporting processes, and department operations across multiple real estate initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and is capable of managing multiple priorities while maintaining professionalism and accuracy. WHAT YOU WILL DO Administrative Support • Coordinate team travel arrangements, meeting logistics, and scheduling. • Edit, format, and finalize project proposals, IC memorandums, presentations, and professional correspondence. • Manage and process expense reporting through SAP Concur for Vice Presidents and Senior Vice Presidents. • Support cross-functional initiatives within Dealpath, including maintaining reports, tracking workflows, and assisting with department-specific, data management needs. • Coordinate industry conference participation, sponsorships, and event logistics. Deployment Support • Manage end-to-end coordination, organization, and submission of RFP responses. • Prepare standardized site assessment packages, mapping exhibits, and supporting materials. • Assist with project tracking and document management. Transaction Coordination • Assist with due diligence coordination for acquisitions and dispositions across multiple markets. • Organize diligence materials and maintain transaction checklists, and third-party consultant coordination. • Support purchase and sale agreement tracking, closing deliverables, and transaction timelines. • Assist in the preparation of offering materials and reporting summaries. Asset Management Support • Manage exception and compliance reporting through Yardi Voyager. • Maintain asset-level dashboards and KPI tracking tools and operational reporting templates. • Support asset onboarding and transition activities. • Assist with standard operating procedure implementation and process improvement initiatives. • Coordinate and maintain document management systems and virtual data rooms. Requirements WHAT YOU BRING Bachelor’s degree in Business, Real Estate, Finance, Communications, or related field preferred. • 2+ years of experience in administrative coordination, operations, or commercial real estate support. • Strong organizational skills and attention to detail. • Ability to manage multiple priorities and deadlines. • Strong written and verbal communication skills. • Proficiency in Microsoft Office Suite. • Experience with Yardi Voyager, SAP Concur, Dealpath, or similar platforms preferred. • Collaborative, proactive, and solutions-oriented mindset. WORKING HOURS: This is a full-time position operating during standard business hours. Additional flexibility may occasionally be required to support project deadlines, transactions, travel coordination, or company events.

Responsibilities

Provides operational and administrative support for Deployment and Asset Management teams, focusing on transaction coordination and project execution. Responsibilities include managing due diligence, RFP responses, expense reporting, and maintaining asset-level dashboards.