ABOUT YOU:

To be a success in this vital role you’ll be a confident and expert user of Microsoft Office, with a particular focus on Excel and Power BI, and well developed Orchard and Swordfish skills would be a plus. It’s important that you have experience of working in property management or a similar area, and in addition to a strong understanding of data analysis and reporting as it relates to housing, you should be capable of working as an office administrator, acting as the first point of contact for the team and responding to any queries.
This is a role where you’ll make the very best use of your proactive, ‘get it done’ attitude, while your exceptional data management and analytic skills will see you using our housing data systems to provide accurate and timely updates and reports for other members of the team. A superb communicator, organiser, negotiator and project manager, you’ll be capable of managing tight deadlines calmly and efficiently, and in addition to being detail-oriented with a strong focus on accuracy, you’ll be ready to work both independently and as a member of a close-knit, collaborative team.
When it comes to qualifications, we’d prefer you to have a degree in real estate, business administration, data management or a related field, or have prior experience working in a hands-on role in property acquisition and data management.
Westminster City Council is committed to supporting Care Leavers into the workplace. Care Leavers seeking their first job and who wish to be considered under our scheme, will automatically be invited to interview should they meet the essential criteria for the role.
We reserve the right to extend or close this vacancy early without warning subject to the volume of suitable applicants.

As Transaction Data Management Officer you can make your own powerful contribution to Westminster’s success as you help find temporary homes for those people with the greatest need in our communities. Using Excel, Power BI, Orchard, Swordfish and other platforms to maintain and update our real estate acquisition deal pipeline, you’ll produce weekly, monthly, quarterly and annual forecast reports for key stakeholders on the supply of temporary accommodation property. These will include the status of deal pipelines, ongoing due diligence processes, void work timelines and expected delivery dates. You’ll also develop interactive dashboards to track affordable housing projects and temporary accommodation processes, and use our platforms to optimise data and workflows.
Proving support to the Temporary Accommodation team will be a key task, and see you working across all stages of affordable housing projects, including acquisition, development and void works. Engaging in data gathering, analysis and reporting for temporary accommodation, we’ll also expect you to offer high quality administrative and logistical support to ensure the efficiency and success of our work.
You’ll have a wide range of additional responsibilities – these include liaising with the vendors and sellers of properties, and coordinating with estate agents, valuers, solicitors, consultants, contractors and other professionals. Preparing internal approval requests for housing acquisitions and using our management systems to produce updates and reports, you’ll also be responsible for integrating newly acquired properties into the temporary accommodation property portfolio, and resolving any issues related to acquisitions, void works, development projects or data discrepancies.
Please refer to the Job Description for more information.