Transaction Officer at Satellite Office

Pasig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

0.0

Posted On

27 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Accounts Receivable, Invoice Processing, Payments, Billing, Reconciliation, ERP Systems, General Ledger Coding, Communication Skills, Detail-Oriented, Self-Motivated, Integrity, MS Office, JDE, Oracle, Concur Invoice

Industry

Outsourcing and Offshoring Consulting

Description

Position Objective The Transaction Officer is responsible for end-to-end Accounts Payable (AP) and Accounts Receivable (AR) functions across Hong Kong & Macau, Travel Retail and Asia Distribution. The role ensures timely and accurate invoice processing, payments, billing, collections, reconciliation, and supports month-end close, statutory audit, ERP system processes, and compliance with accounting standards and group policies. Accounts Payable (AP) · Handle daily AP activities including vendor payments, staff reimbursements, inter-company settlements. · Receive, validate and prepare supplier invoices and staff expense claims for ERP posting. · Ensure correct general ledger coding and appropriate approvals. · Perform invoice entry, payment runs, reconciliations and AP month-end accruals. · Maintain proper documentation and communicate with internal/external parties to resolve AP issues. Accounts Receivable (AR) · Handle daily AR duties including customer receipts, reconciliations and enquiry handling. · Reconcile sales between ERP, POS systems and third-party providers to ensure data accuracy. · Post customer payments, process refunds, and issue invoices/credit notes to wholesale customers. · Monitor credit limits and overdue accounts, escalating delinquent accounts as needed. · Prepare weekly aging reports, turnover certificates and AR month-end schedules. Month-End Close & General Accounting · Ensure timely recording of AP/AR transactions in line with month-end cut-off. · Assist with journal preparation, AP/AR accruals and subledger reconciliation to the GL. · Support audit requests and provide financial data to internal stakeholders. System Administration (JDE / TM1) · Record all AP/AR transactions in JDE. · Support ERP enhancements, user testing, and data integrity activities. Internal Control & Compliance · Maintain compliance in line with group accounting policies and statutory requirements. · Ensure segregation of duties across AP and AR activities. Essential Qualifications, Knowledge & Skills · Diploma or above in Accounting or related discipline. · Student member of ACCA/HKICPA preferred; qualified accountant advantageous. · Minimum 5 years’ experience in AP and/or AR within a retail or multinational environment. · Proficiency in ERP systems such as JDE or Oracle, MS Office/Excel and Concur Invoice and Expense module. · Strong communication skills in English, Cantonese and written Chinese. · Detail-oriented, self-motivated, strong integrity and able to meet deadlines.

Responsibilities

The Transaction Officer manages end-to-end Accounts Payable and Accounts Receivable functions, ensuring timely and accurate processing of invoices, payments, and collections. The role also supports month-end close and compliance with accounting standards.