Transactions Administrative Assistant at Ensign Services

San Juan Capistrano, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

29.0

Posted On

16 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Legal documentation, Transaction coordination, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Adobe, DocuSign, Record keeping, Communication, Interpersonal skills, Time management, Confidentiality, Process improvement

Industry

Hospitals and Health Care

Description

Transactions Administrative Assistant Status: Full Time, non-exempt employee Compensation: $24-$29 per hour, DOE. Location: This position based onsite at the Service Center in San Juan Capistrano, CA About the Company: Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 378 facilities in the long-term care continuum that employ over 55,000 employees. ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people. We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words. About the Opportunity We’re looking for a dynamic Transactions Administrative Assistant to join our team who will provide essential administrative and coordination support to the Transactions legal team, including attorneys and paralegals. This role plays a key part in helping transactional matters move smoothly by organizing documentation, tracking updates, coordinating with internal and external partners, and ensuring information is accurate and accessible. In this role, you will help keep the Transactions team organized, learn new processes quickly, handle confidential information responsibly, and work closely with others in a busy team environment. If you are looking for an opportunity to build your skills, gain hands‑on experience, and grow your career while supporting a collaborative legal team, we’d love to hear from you. What You’ll Do * Provide day‑to‑day administrative support to the Transactions legal team, including attorneys and paralegals. * Coordinate with internal teams and external partners to help complete transactional documents, applications, and renewals. * Collect, organize, file, and maintain transactional documents, applications, and renewal materials to ensure information is accurate, accessible, and well‑tracked. * Track and document transactional updates, provide timely status reports to leadership, and communicate urgent issues as they arise. * Serve as a helpful internal resource for questions related to transactional matters. * Support the Transactions team with a variety of tasks such as mailing, shipping, meeting coordination, filing, and other administrative needs. * Work closely with internal and external partners to support collaboration and identify opportunities to improve processes. * Support additional tasks and special ad hoc projects as assigned. What We Require You Bring * Minimum 2 years of relevant work experience in an administrative position or paralegal support. * Bachelor’s degree required * Legal or transaction administration experience highly desired. * Excellent computer skills and proficiency in Adobe, DocuSign and Microsoft office software: Word, Excel, PowerPoint and Outlook. * Willingness and ability to learn new concepts, understand complex information, and follow detailed instructions. * Sound judgment and discretion when handling confidential information, along with strong communication and interpersonal skills. * Ability to organize, prioritize, and coordinate multiple assignments simultaneously. * Ability to work effectively both independently and collaboratively in a team‑oriented environment. * Willing and able to work beyond normal working hours as necessary. Additional Information: * Pre‑employment criminal background screening required. What We Offer We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars. Take a look at these benefits (and more!) at www.ensignbenefits.com [http://www.ensignbenefits.com/] Ensign Services, Inc. is an equal opportunity employer. If you need assistance or accommodation during the application process, please contact us at 888-659-3616. Job ID 1463

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Responsibilities

Provide administrative and coordination support to the legal transactions team by organizing documentation and tracking updates. Facilitate communication between internal and external partners to ensure transactional matters are accurate and processed efficiently.