Transactions Coordinator - Part Time at Thomas James Homes

Aliso Viejo, California, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

32.0

Posted On

11 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Real estate transactions, Escrow coordination, Title documentation, Contract review, Administrative support, Transaction management, CRM software, SharePoint, Data entry, Stakeholder communication, Closing processes, Notary public, Homebuilding operations, Documentation maintenance

Industry

Real Estate

Description

*THIS IS PART-TIME OPPORTUNITY THE ROLE: The Transactions Coordinator supports the Transactions Manager and Director of Corporate Transactions by assisting with the administrative, coordination, and documentation aspects of real estate transactions. This role helps ensure acquisitions, refinances, and dispositions move efficiently through the transaction lifecycle by providing organized, accurate, and timely support across internal departments and external partners. DAY IN THE LIFE: * Provide transaction support to the Transactions Managers for property acquisitions, refinances, and dispositions from contract through closing. * Assist with the preparation, organization, and maintenance of transaction files, by uploading required documentation and updating key information within HB1 and SharePoint. * Coordinate with title, escrow, lenders, internal teams, and other stakeholders to provide and/or obtain required documents and information. * Assist with the review of contracts, escrow instructions, title reports, loan documents, and closing statements for completeness and accuracy. * Proactively communicate status updates, issues, and potential challenges to the Transactions Managers as appropriate. * Support department processes by following established policies and procedures and assisting with updates as needed. * Collaborate with internal departments including Construction, Finance, Legal, Sales, and Corporate teams. * Assist with resolving transaction-related issues by coordinating information and documentation among stakeholders. * Provide coverage and administrative support for Transactions Managers as needed. WHAT YOU’LL NEED: * 1-2 years of experience in real estate transactions, escrow, title, or homebuilding operations preferred * High school diploma required; Bachelor’s degree in Business, Real Estate, or related field preferred * Familiarity with residential purchase agreements, disclosures, and closing processes * Experience with CRM systems and transaction management software (e.g., Salesforce, Dotloop, BuildPro, or similar) * Certified Notary Public preferred not required * Exposure to acquisitions, refinances, or new home construction transactions preferred. #LI-Hybrid The compensation range for this role is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. Thomas James Homes is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.

Responsibilities

The Transactions Coordinator supports the management team by handling administrative and documentation tasks for real estate acquisitions, refinances, and dispositions. This role involves coordinating with internal and external stakeholders to ensure transaction files are accurate and processes move efficiently through the lifecycle.