YOUR CV AND EXPERIENCE SHOW:

• General IT Knowledge to include Excel, Word etc.
• Excellent self-motivation and able to work under own supervision.
• Team player with the ability to instil confidence and drive in others.
• The ability to co-ordinate a variety of tasks simultaneously.
• Excellent communication and inter-personal skills.
• The ability to establish and maintain good working relationships with management, drivers and suppliers.
• Flexibility – the ability to adapt and cope with the unexpected.

SPECIAL REQUIREMENTS

• PC literacy.
• Knowledge and experience of fleet management packages or the ability to quickly learn to use them.
  To apply, please follow the link to our webiste: https://ce0538li.webitrent.com/ce0538liwebrecruitment/wrd/run/etrec179gf.open?WVID=3626713kBH&LANG=USA&VACANCYID=6286094oXj
  Job Type: Full-time

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Enhanced paternity leave
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site parking
• Referral programme
• Sick pay
• Store discount

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person
Reference ID: REQ89

WHAT WILL YOU DO?

Provide compliant and efficient administrative support to the transport operations for the Howard Tenens Depot.

OBJECTIVES OF THE ROLE AS TRANSPORT ADMINISTRATOR, INCLUDE, BUT NOT LIMITED TO:

• Manage vehicle defects, reporting and logging them on the system.
• Manage the filing of vehicle maintenance, as well as MOT & Tax documents for the fleet.
• Participate in daily driver de-briefs when required.
• Managing fuel cards, helping to complete missing ODO readings and submitting fuel reports to head office.
• Assist with keeping the driver’s calendar updated and driver infringements reported with appropriate action taken following the company’s procedure.
• Use of Howard Tenens TMS – printing the daily driver runs & helping to check routes.
• Assistance with booking hotels for drivers.
• Assist with driver training, including booking CPC training, keeping the drivers updated on all Health & Safety documentation and legislation.
• Ensure full compliance with all Howard Tenens internal processes and procedures.
• Occasional assistance with reporting RTC’s on the company portal & with our insurer, ensure we have all documentation filed correctly for insurance purposes.
• Dealing with Parking Tickets, appealing where possible and liaising with head office to make payments.
• Review and monitoring of tachograph information working in conjunction with the Traffic Planners to ensure that drivers comply with drivers’ hours and tachograph rules and with speed limits.
• The making of arrangements to ensure that the vehicles are maintained properly, including the inspection of vehicles at the appropriate time and the action taken to remedy defects found.
• The reporting and recording of vehicle defects by drivers.
• Assist with drafting relevant communication to the traffic commissioner of any prosecutions and convictions concerning the operator, the drivers within 28 days of the court hearing.
• Ensure fleet records for depot are maintained to a high standard to include:
  o Daily checks, defect reporting, servicing (DOE, tail lifts, Tacho calibration, MOTs).
  o Complete Tacho records for vehicles and drivers.

o Tacho Infringement management and disciplinary action where required.

• Assist with ensuring all Health and Safety Legislation is complied with including SSoW, Risk Assessments, Tool Box Talks, LOLER/PUWER/RIDDOR regulations.