Transportation Coordinator at Carey Services Inc

Marion, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

15.0

Posted On

03 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordination, Route Planning, Vehicle Maintenance, Compliance Documentation, Communication, Attention To Detail, Multitasking, Time Management, Organizational Skills, HIPAA Compliance, DME Management, Scheduling, Data Entry, Interpersonal Skills, Decision-Making, Flexibility

Industry

Individual and Family Services

Description

Description Job Details: Salary Base: $15.00/hour Location: Marion, Indiana Hours: Full-Time Schedule: Monday-Friday, 7:30 AM – 4:30 PM Start Date: 2/23/2026 Who We Are: Carey Services is a community-based organization which receives strong support from a broad cross-section of individuals, families, businesses, and charitable interests. Supports and services are determined through person-centered planning, whereby individuals and their families direct the planning and allocation of resources to meet their own individual life goals. We believe in creating inclusive communities where everyone is valued, respected, and able to contribute. What We're Looking For: We are seeking a people-centered and detailed-oriented Transportation Coordinator to join our team. This position plays a key role in ensuring the smooth operation of our transportation services by coordinating routes, assisting with vehicle maintenance, supporting compliance documentation and occasionally step in to drive as needed. The ideal candidate for this position should have excellent communication and coordination skills, strong attention to detail, and the ability to multitask effectively. Ideal Experience, Background & Skills: · Familiarity with creating and adjusting schedules and calendars · Ability to effectively train others on agency policies, procedures, and programs · Strong time management, multitasking, and organizational skills. · Familiarity with 5310 grants, Notices of Authorizations (NOAs) and documentation. As a Transportation Coordinator you'll spend your days: · Managing vehicle schedule to ensure proper allocation of resources so that all transportation needs are covered. · Creating, adjusting and distributing route sheets for drivers · Reviewing and entering transportation data and billing · Coordinating vehicle and equipment repairs, supply needs and documentation · Maintaining communication with drivers through logs and meetings · Driving routes when needed (special requests, substitute coverage, or unscheduled trips) · Schedule, deliver, and, if needed, assemble DME independently. Organize and keep inventory of existing DME in current storage locations. This includes: Cleaning and disinfecting of DME, maintenance and testing equipment before restocking inventory, responsible for ensuring deliveries of DME are made with company vehicle and that customers are educated on the safe use and maintenance of the delivered items. May assemble equipment as needed, safeguards customers Protected Health Information and adhere to all HIPPA privacy regulations Why Work With Us: · Purpose-Driven Work: Join a team passionate about making a tangible impact in the lives of individuals with disabilities. · Professional Growth: Opportunities for ongoing training and career advancement. · Inclusive Environment: Be part of a supportive, community-centered workplace that values diversity and inclusion. Requirements · Education and Experience: Must be a minimum of 18 years of age; must possess a valid driver's license, adequate automobile insurance, and meet agency insurability requirements. · Knowledge: I/DD Knowledge: familiarity with regulations, as well as a working knowledge of Medicaid procedures for the I/DD population. Experience with computes and knowledge of the fundamentals of database and word processing functions. Proficiency with Microsoft Office and basic database functions. · Skills: Strong interpersonal and communication abilities, including active listening, clear speaking, coordination with others, and sound judgment and decision-making. Flexibility and dependability is a must. · Physical Requirements: Ability to walk, stand, or sit for extended periods; lift and carry 40 pounds or more; wear required personal protective equipment (PPE) such as hairnets, gloves, face masks, and gowns.

Responsibilities

The Transportation Coordinator manages vehicle schedules, creates and distributes route sheets for drivers, and handles transportation data entry and billing. This role also involves coordinating vehicle repairs, maintaining driver communication, and occasionally stepping in to drive routes as needed.