Travel Administrator at Cadillac Formula 1® Team

Silverstone, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

0.0

Posted On

29 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Travel Coordination, Itinerary Management, Flight Booking, Accommodation Management, Ground Transportation, Car Hire, Visa Requirements, Budget Compliance, Record Keeping, Out-of-Hours Contact, Profile Management, Passport Renewal, Administrative Tasks, Reconciliations, Purchase Requisitions, Invoice Processing

Industry

Spectator Sports

Description

The Cadillac Formula 1® Team is what happens when history, purpose and daring talent come together. Backed by TWG Global and GM, our team is uniquely positioned to disrupt Formula 1®, bringing a fresh perspective and an unrelenting drive for success. We have the energy of a start-up, with the ideas and originality of a business that always wants to lead, never wants to follow. We’re building everything from the ground up, from a high-performance car to an inclusive, values-driven culture. We show bold ambition. We combine leadership in innovation with excellence in execution. We are one team. We have the freedom to think differently, the opportunity to shape process and practice, an ego-free environment where people thrive on being challenged by those around them. A historic name behind us. Career-defining moments ahead. A New Chapter Begins. Fueled by bold ambition Play your part in getting us on the grid. Closing Date: 16th February 2026 An exciting opportunity has arisen for a Travel Coordinator to join the Cadillac Formula 1® Team, reporting directly to the Travel Manager. This role will be responsible for arranging, coordinating, and managing comprehensive travel itineraries for team members based in both the UK and the US. The Travel Coordinator will ensure seamless end-to-end travel logistics, including the booking and management of flights, accommodations, ground transportation, car hire, and visa requirements. The position plays a critical role in supporting the team’s operational efficiency by ensuring all travel is organized accurately, cost-effectively, and in line with the demands of a high-performance environment. Arrange and manage travel itineraries for Team Members based in the UK and the US, including flights, accommodations, ground transportation, car hire, and visas Ensure all travel arrangements comply with company policies and approved budgets Maintain detailed records of travel arrangements and expenses Provide out-of-hours contact, as and when required, for all travel arranged by the rol Manage all traveling Team Members’ profiles, ensuring personal data is kept up to date, including loyalty cards, frequent flyer details, and visa information Manage all traveling Team Members’ passports and renewals Manage all traveling Team Members’ visas as required for Grand Prix and ad hoc business travel Arrange all international driving permits as required for primary and secondary drivers of the traveling team Be responsible for all associated administrative tasks related to approved travel requests, including hotel, flight, and credit card reconciliations, processing purchase requisitions, and invoices Provide additional support to the Travel Manager and Travel Department as requested Driven by high performance What do you need to bring to the team? Proven experience managing travel arrangements in a fast-paced environment Strong organizational skills with the ability to work independently while prioritizing tasks effectively Effective time management skills, with the ability to manage multiple tasks and shifting priorities while maintaining meticulous attention to detail Strong interpersonal skills and the ability to communicate effectively at all levels, with a clear commitment to delivering excellent service Demonstrated ability to work well under pressure, consistently meet deadlines, and apply strong problem-solving skills Ability to work effectively both independently and as part of a team Desirable: Experience of IFS Experience of Sabre or similar GDS platform. Previous experience in a Formula 1 or another sports team. A team like no other. The Cadillac Formula 1® Team challenges conventions and redefines success through bold ambition, cutting-edge innovation, and an unwavering commitment to precision and excellence—on and off the track. This includes offering industry-leading pension, generous time off and, as part of a global brand, huge potential for career development. As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. At The Cadillac Formula 1® Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices. Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.

Responsibilities

This role is responsible for arranging, coordinating, and managing comprehensive travel itineraries for team members based in both the UK and the US, ensuring seamless end-to-end logistics including flights, accommodation, ground transport, car hire, and visas. The coordinator must also manage team members' travel profiles, passports, and visas, while handling associated administrative tasks like reconciliations and processing invoices.