ABOUT THE ROLE

My client is seeking a Travel Co-Ordinator to join their dynamic Contracts Team based in Banbridge. This is a fixed-term contract to cover maternity leave. In this role, you will collaborate with various departments to plan and coordinate business travel arrangements efficiently. If you thrive in a fast-paced environment and enjoy working in a team that values collaboration, innovation, and excellence, you would be encouraged to apply.

KEY RESPONSIBILITIES

• Plan and coordinate cost-effective and efficient travel arrangements, including international and domestic flights, accommodation, car hire, dining, and other travel needs.
• Liaise with employees to determine travel requirements, provide options, and confirm bookings.
• Work closely with the talent acquisition team to arrange travel for interview candidates and new hires.
• Organise travel for client trips and maintain client satisfaction throughout the process.
• Arrange team-building activities as requested by various departments.
• Provide prompt responses to travel disruptions such as delays, cancellations, or last-minute changes, including outside normal working hours.
• Research travel options and present suitable choices for approval before booking.
• Prepare and distribute travel itineraries to employees to ensure all necessary documentation is in order.
• Escalate and obtain approval for travel requests exceeding budget limits.
• Assist travellers with obtaining passports and other necessary travel documents.
• Review monthly reports on awarded contracts to plan future travel schedules.
• Track and report on business travel expenses, including flight and accommodation costs.
• Obtain and review car hire photos to dispute any damage claims.
• Approve payments in the 4P system and allocate expenses to appropriate job codes.
• Negotiate corporate rates for hotels and ensure agreements are honoured.
• Monitor financial aspects of travel expenditures on company credit cards.
• Perform any other duties as required by management.