Travel Expenses Specialist at KOSTAL Group

Budapest, Central Hungary, Hungary -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

0.0

Posted On

15 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Expense Management, Policy Compliance, Communication, Interpersonal Skills, Analytical Skills, Proactive Attitude, Service Orientation, Data Entry, Quality Checks, SAP Fiori, Microsoft Office, Excel, Training Support, Invoice Reconciliation, Documentation Management, Process Improvement

Industry

Motor Vehicle Manufacturing

Description

Company Description KOSTAL Group is a global, independent, family-owned company, based in Germany. We develop and manufacture technologically complex electronic and mechatronic products for automotive and other industries. We employ more than 20.000 people at 46 locations, offering flexible, knowledgeable and customer-focused service. Shared Services Center provides internal IT and other services to the company's subsidiaries globally. Job Description Overall Purpose of Job: The Travel Expense specialist is responsible for independently managing all aspects of business travel expense processes across the EU Companies of KOSTAL. This includes ensuring timely and accurate handling of expense reports, maintaining compliance with internal policies, and adapting to country-specific requirements. The role requires a solid understanding of expense management systems (e.g., SAP Fiori), policy enforcement, and corporate credit card program administration. The specialist contributes to process improvements and supports training and On-boarding initiatives, demonstrating initiative and ownership in moderately complex tasks. What You will do: Daily review and audit the travel expense requests for policy compliance. Liaising with other departments (accounting, payroll) and external partners. Receiving, checking, and forwarding invoices related to business travel expenses. Communicate with internal teams to follow up on documentation and coordinate simple issue resolution. Active participation in transitions of travel expense processes for the EU+ region. Perform data entry and basic quality checks to ensure accurate and consistent records. Support for the introduction, testing, and development of travel expense business processes. Provide assistance reconciling invoices and supporting documentation. Help schedule team meetings, training sessions, and department activities. Respond to basic queries from employees and stakeholders related to travel expense services and documentation. Offer general administrative support for ongoing travel projects. Contribute to identifying ways to streamline processes or improve data quality. Qualifications Experiences and requirements: University or college degree, preferably in business, administration, logistics, or a related area. Eligibility to work in Hungary. 1-3 years operational experience ideally in SSC or services environment Experience with expense reimbursement processes related to business travel Familiarity with digital document management systems and Microsoft Office. Experienced user of Excel (basic formulas and pivot) SAP Fiori experience - Desirable Advanced English Intermediate German Required Skills and Competencies: Excellent communication, interpersonal and analytical skills Independent, goal oriented, confident personality Proactive and outcome-focused attitude Self-efficient and flexible, “Can do” attitude Service oriented Additional Information Flexible working arrangements, including the possibility for remote work (occasional in-person attendance required) Opportunities for professional growth through engaging work, including the development and implementation of innovative processes and tools Convenient office location within a modern business facility Comprehensive benefits package, featuring private health insurance, sports memberships, flexible monthly allowances, special occasion bonuses, performance-based incentives, and more Career level: Young Professionals / Professionals Type of Employment: Permanent

Responsibilities

The Travel Expense Specialist manages all aspects of business travel expense processes across the EU Companies of KOSTAL, ensuring compliance and timely handling of expense reports. The role includes auditing requests, liaising with departments, and supporting process improvements.