JOB SUMMARY

The Prime Minister’s Office enables the Prime Minister to deliver the Government’s overall priorities and to communicate the Government’s policies to Parliament, the public and international audiences. From the Policy Unit, Press Office, Switchboard and Custodians, to the Events & Visits team and the Private Office support; the diverse Downing Street team draws on varied expertise from across the Civil Service and beyond. The teams come together to deliver excellent service to the Prime Minister while also making No10 a great place to work.

JOB DESCRIPTION

The Prime Minister’s Office seeks to appoint a Travel and Logistics Manager to the Events and Visits team. This is a challenging and exciting opportunity to develop high profile operations experience through the delivery of high quality events, visits, domestic tours and foreign trips for senior Government Ministers.
The role involves the delivery of the PM’s domestic and overseas travel. You will work in close collaboration with the Senior Travel and Logistics Manager and the whole of the Events and Visits team. You will work with senior teams across Whitehall and overseas as well as a range of internal and external stakeholders.
You will be part of a team looking after day-to-day budget management, forecasting and fiscal reporting for the domestic and overseas visit budgets. You will also be responsible for ensuring the department’s compliance with accountability and transparency obligations.
You will need to react quickly and calmly to changing circumstances, able to show initiative, and have exceptional organisational and financial management skills. You will have past experience working in high profile and high pressure environments.
The successful candidate will have experience of independently leading on events and travel operations and budget planning. Any knowledge of working in an events or press office team is beneficial. The role will involve domestic and international travel.
Working in the Events and Visits team frequently involves delivering to the highest standard under pressure and to immovable deadlines as well as routine out of hours work. This is an excellent opportunity to develop your skills working in a fast-paced environment, yet a high degree of commitment and flexibility will be required.

Responsibilities

• Leading and taking responsibility for the planning and execution of logistics of the Prime Minister’s domestic and international visits, including detailed preparation of travel plans.
• Working with internal and external stakeholders, including other government departments, overseas embassies and private sector companies, to manage travel arrangements, such as aircraft charters, transport and accommodation bookings and immigration queries.
• Accompanying the PM on domestic and overseas trips, providing trip management in high pressure situations
• Work with press office and media operations teams to understand the media attendance and movements during all PM domestic and foreign visits.
• Develop and maintain an effective working relationship with the Royal Air Force as one your key transport partners in the delivery of senior ministerial travel.
• Ad hoc Events Officer cover as and when required

ESSENTIAL SKILLS & EXPERIENCE

• Experience of planning and delivering successful visits and/or events
• Proven ability to think creatively, with excellent attention to detail.
• Good news judgement and a high level of understanding of the political landscape.
• Strong relationship building and stakeholder management skills, and a track record of effective team working.
• Experience of working with or senior/VIP stakeholders.
• Experience of working with media
• Project management and logistical planning experience.

APPLICATION PROCESS

Please include a CV and use the Personal Statement to explain how you meet the Behaviours outlined in the job description and how your skills and experience make you a suitable candidate for the role.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Responsibilities

• Leading and taking responsibility for the planning and execution of logistics of the Prime Minister’s domestic and international visits, including detailed preparation of travel plans.
• Working with internal and external stakeholders, including other government departments, overseas embassies and private sector companies, to manage travel arrangements, such as aircraft charters, transport and accommodation bookings and immigration queries.
• Accompanying the PM on domestic and overseas trips, providing trip management in high pressure situations
• Work with press office and media operations teams to understand the media attendance and movements during all PM domestic and foreign visits.
• Develop and maintain an effective working relationship with the Royal Air Force as one your key transport partners in the delivery of senior ministerial travel.
• Ad hoc Events Officer cover as and when require