Travel Planner at Asico

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

05 Oct, 26

Salary

0.0

Posted On

07 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Luxury Travel Planning, Executive Travel Coordination, Visa Processing, Itinerary Planning, Vendor Management, Private Aviation Booking, Yacht Charter Booking, Budget Monitoring, Multitasking, Problem Solving, Discretion, Communication Skills, Microsoft Office, Travel Booking Systems, Negotiation, Customer Service

Industry

Construction

Description

We are seeking a highly organized, proactive, and detail-oriented Travel Planner to manage all travel arrangements for a private Emirati family. The successful candidate will be responsible for planning seamless domestic and international travel experiences, ensuring comfort, efficiency, and confidentiality at all times. Plan, coordinate, and manage all domestic and international travel arrangements for family members. Book flights, private aviation (when required), hotels, serviced apartments, and ground transportation. Prepare detailed travel itineraries, including schedules, reservations, and important travel information. Coordinate visa applications, travel insurance, and all required travel documentation. Ensure passports, visas, and other travel documents remain valid and up to date. Arrange airport VIP services, meet-and-greet assistance, and chauffeur services. Research and recommend destinations, hotels, restaurants, activities, and entertainment based on the family's preferences. Handle last-minute travel changes, cancellations, and emergency travel requests efficiently. Coordinate with personal assistants, drivers, security personnel, and household staff to ensure smooth travel logistics. Monitor travel budgets and maintain accurate records of bookings and travel-related expenses. Negotiate preferential rates and establish relationships with airlines, hotels, luxury travel agencies, and service providers. Be available outside regular working hours to accommodate urgent travel requirements. Qualifications Bachelor's degree in Hospitality, Tourism, Business Administration, or a related field is preferred. Minimum of 3–5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant. Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred. Strong knowledge of international travel regulations, visa procedures, and travel documentation. Proficiency in travel booking systems and Microsoft Office applications. Excellent organizational and multitasking skills. Strong problem-solving abilities and the ability to work under pressure. Excellent communication skills in English. Arabic is an advantage. High level of discretion, professionalism, and confidentiality. Preferred Skills Experience arranging luxury holidays and bespoke travel experiences. Knowledge of private aviation and yacht charter bookings. Strong negotiation and vendor management skills. Flexibility to travel when required. Ability to manage multiple family members' travel schedules simultaneously. Personal Attributes Highly organized and detail-oriented. Proactive and resourceful. Calm under pressure. Customer-service oriented. Trustworthy and discreet. Flexible with working hours and travel requirements.

Responsibilities

Manage all domestic and international travel arrangements for a private Emirati family, including flights, luxury accommodations, and ground transportation. Coordinate complex itineraries, visa applications, and VIP services while maintaining strict confidentiality and budget records.