Full job description

A private family is seeking a dedicated Travel Planner to manage all aspects of personal and family travel. This role requires discretion, flexibility, and the ability to anticipate needs while coordinating complex, high-standard travel arrangements across multiple destinations.

Key Responsibilities:

• Plan, book, and manage all family travel, including flights, private jet charters, accommodations, and ground transportation
• Coordinate itineraries for multiple family members, including children, extended family, and guests, sometimes traveling separately
• Liaise with private aviation companies, luxury hotels, villa rental agencies, and concierge services
• Handle visa applications, passport renewals, and travel documentation for all family members
• Arrange travel insurance and ensure compliance with international travel requirements
• Manage last-minute changes, cancellations, and emergencies with speed and discretion
• Research and recommend destinations, experiences, and accommodations tailored to family preferences
• Coordinate with household staff, security, and personal assistants to align travel plans with the family's schedule
• Maintain strict confidentiality regarding the family's travel plans and personal information
• Manage travel budgets and maintain detailed expense records
• Be available for occasional travel with the family, if required

Requirements

• Proven experience as a travel planner, personal assistant, or in a similar role supporting UHNW/private families
• Strong network of contacts in luxury travel, private aviation, and hospitality
• Exceptional discretion and ability to maintain confidentiality
• Excellent organizational skills with the ability to manage multiple, often changing, priorities
• Strong communication skills and a calm, professional manner under pressure
• Availability outside standard business hours, including evenings/weekends, as travel needs arise
• Valid driver's license (if local coordination is required)
• Fluency in English required; additional languages (Arabic, French, etc.) are a strong plus

Preferred:

• Background in luxury travel agencies, private aviation, or hospitality management
• Existing relationships with luxury hotel groups, private jet operators, and concierge networks
• Experience working within a family office or private household setting
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