Treatment Coordinator (West Loop) at Orthodontic Experts Management LLC

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

26.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Patient Communication, Treatment Plan Explanation, Scheduling, Payment Arrangements, Financial Consultation, Benefit Plan Education, Account Receivable Tracking, Collections Protocol, Customer Service, Sales, Problem Solving, De-escalation, Written Communication, Verbal Communication, Cash Handling, Administrative Tasks

Industry

Hospitals and Health Care

Description

Description About us: At Orthodontic Experts, we are passionate about delivering exceptional patient care and advancing the standard of orthodontic excellence. With 32 locations across the greater Chicagoland area, Wisconsin, Indiana, and Indianapolis, and more on the way, we are a rapidly growing organization committed to transforming smiles and changing lives. We are seeking dedicated team members who share our commitment to high-quality care and who embody our Core Values: Accountability Continuous Improvement Inclusion Integrity Respect Teamwork Transparency If you’re looking to grow your career with a purpose-driven, patient-centered organization, please apply with us. Job Description: As a Treatment Coordinator, you will be providing support to our patients in their orthodontic journey. You will be responsible for communicating with patients and their family members to ensure that they understand their treatment plans and any changes that may occur. Tasks include but are not limited to: Consult with patients to understand their oral health history, concerns, and objectives. Explain the treatment plan, address patient concerns, and answer any questions. Assist the patient in prioritizing the treatment and establish a plan for scheduling and payment arrangements. Conduct financial consultations with all new patients and with existing patients when new treatment plans are presented. Manage and maintain the payment options and policies for patients. Understand the practice’s policy on working with Ortho benefit plans and be prepared to educate patients on their dental benefits. Communicate with all outside and third-party financing companies offered to patients and educate patients on the available outside financing options. Track patient accounts receivable and outstanding balances to ensure timely payment. Assist in Practice’s collections protocol for all outstanding balances. Introduce new patients to the practice by going over health history, explaining the doctor’s examination and describing any other features about the practice that should be highlighted. Conduct treatment consultations with all new patients and with existing patients when new treatment plans are presented. Updating TC Spreadsheet on a daily basis Conducting Dialing outbound calls to patients. (Welcome calls, Lost Cases, Denials etc.) Greet and check patients in and out before and after treatment. Participate in Marketing events Cash Handling Answer incoming calls to include new patient calls, emergencies, scheduling patient appointments, requesting records, and follow up. In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks. Responsible in helping to maintain a clean/sanitized clinic/office area. Other tasks as assigned. Requirements High school degree or GED equivalent 3 years of customer service experience 2 years of sales experience 1 year of Treatment Coordinating experience Knowledge of medical terms and practices Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access.) Excellent problem solving and de-escalation skills Excellent written and verbal communication skills Working Hours/ Location: Tuesday – Wednesday 10:00 am – 6:00 pm Thursday & Friday 7:00 am – 3:00 pm Saturday 8:00 am - 2:00 pm 810 W Monroe St , Chicago, IL 60607. Full time Travel required to Old Town and Lakeview Benefits (for our full-time employees): Paid Training Travel Pay (when traveling to sister clinics farther than 15 miles away from base clinic) Clinical Bonuses Paid Time Off Holiday Pay Medical, Dental, Vision, and Life Insurance Accident Insurance Short-Term Disability Long-Term Disability Employee Assistance Program Health Savings Account Dependent Care Account 401(k) and matching Pet Insurance Tuition Assistance Program Identity Theft Protection MetLife Met Law Legal Insurance Transit Reimbursement - Commuter Account Free and discounted Orthodontic Treatments

Responsibilities

The Treatment Coordinator supports patients throughout their orthodontic journey by clearly communicating treatment plans, addressing concerns, and managing scheduling and financial aspects. Key duties include conducting financial consultations, educating patients on benefits, tracking accounts receivable, and handling daily administrative and patient interaction tasks.