Tribal Outreach Coordinator at Newberry Library

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

18.72

Posted On

22 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grant administration, Event coordination, Tribal outreach, Financial processing, Communication, Microsoft Office Suite, Social media, Project management, Data entry, Publicity, Relationship building, Organization, Attention to detail, Collaboration, Research support

Industry

Libraries

Description

TO APPLY: Interested candidates should attach a cover letter and resume/CV, both as PDF Documents, to their application in the Newberry Career Center. Applications sent without both a resume and cover letter will not be considered. To be considered for this role, applicants must be authorized to work in the United States without sponsorship. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable to apply for a job on this site as a result of your disability. You can request reasonable accommodations by email [jobs@newberry.org]. SUMMARY: Reporting to the Associate Director of the D’Arcy McNickle Center, the Tribal Outreach Coordinator will coordinate and administer activities within the Mellon Implementation grant, “Expanding Indigenous Access and Stewardship at the Newberry Library” (2026-2030) and support the McNickle Center’s work as a meeting ground for research and collaboration with Native communities. The Mellon-funded Implementation grant [https://www.newberry.org/news/newberry-library-receives-4-million-grant] is a five-year community-driven initiative that centers Indigenous voices, builds lasting relationships, and creates accessible, sustainable pathways to Indigenous histories and knowledge. Building on a 2020–2023 Mellon-funded planning grant and larger institutional initiatives, the project will fund community-led research, digitization, and training—ensuring that American Indian and Alaska Native nations have greater access to and control over the presentation of historical materials that contain their histories and knowledge. RESPONSIBILITIES: * Schedule, administer, and coordinate grant-related meetings and events, including internal meetings, tribal visits, onsite trainings, and conference attendance; * Book travel and arrange catering for all grant related meetings and events; * Attend all grant events, including occasional travel for conferences and tribal visits; * Process invoices, cash reports, and check requests to ensure tribal partners are compensated in a timely manner; * Assist with outreach to and communication with tribal nations; * Assist with communication between tribal nations, McNickle Center Staff, and staff in Collection and Library Services; * Assist with the ongoing survey of the Newberry’s collection to identify culturally sensitive materials, outdated terminology/racial slurs, priorities for digitization, and opportunities to increase searchability; * Assist with preparing publicity and print materials, including email publicity, brochures, flyers, and website calendar entries, related to the grant; * Monitor and respond to incoming phone and email inquiries related to the grant, triaging or referring questions as appropriate * Perform all other tasks or activities as needed to achieve goals related to the grant project. QUALIFICATIONS: * Bachelor’s degree required; a background in Native American and Indigenous studies preferred; * Experience working with tribal nations, and/or other Indigenous communities required; * Commitment to collaborating and building reciprocal relationships with Indigenous communities; * Strong organizational skills and attention to detail; * Exceptional written and oral communications skills; * Strong computer skills, experience with Microsoft Office Suite, social media savvy; * Experience with basic financial processing skills such as tracking expenses, preparing payment requests, and reviewing invoices for accuracy * Ability to work on multiple projects simultaneously; * Ability to work collaboratively in a cordial and professional manner with diverse populations; * Self-motivated; ability to work independently on planned projects and goals; SCHEDULE: This is a full-time, non-exempt position, working 35 hours a week, with normal hours generally from 9:00 AM-5:00 PM, Monday through Friday. Work outside of these hours may be required. Remote work may be available in accordance with Library policy; however, the position requires regular onsite presence and is required to be onsite for all in-person activities. This position is grant-funded with a term ending in December 2030 or as funding allows. BENEFITS: For more information, please see the "What We Offer" section on the Newberry Careers page [https://www.newberry.org/careers]. THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER. For more information, please see the Newberry Careers page (https://www.newberry.org/careers) [https://www.newberry.org/careers)].

Responsibilities

The Tribal Outreach Coordinator will administer grant-related activities for the Mellon Implementation project and facilitate collaboration between the McNickle Center and Indigenous communities. Responsibilities include event coordination, financial processing, outreach communication, and assisting with the survey and digitization of culturally sensitive materials.