Trust Administrator at BANK JULIUS BAER CO LTD

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

29 May, 26

Salary

0.0

Posted On

28 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fiduciary Expertise, Trust Administration, Estate Administration, Regulatory Compliance, Client Support, Wealth Planning Advisory, Risk Management, Business Management, Financial Statements Approval, Due Care And Diligence, Conflict Management, Communication Skills, Consensus Building, Analytical Skills, Entrepreneurial, Mandarin

Industry

Banking

Description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. Responsible for providing fiduciary expertise and solutions to clients, ensuring proper administration of trusts and estates, and delivering compliant, high-quality service aligned with legal and regulatory standards. YOUR CHALLENGE GENERAL DESCRIPTION The Trust Administrator is a member of the Trust Company, Singapore. He/she is expected to fulfil the mission of the Fiduciary Services and to deliver upon its value proposition as part of Comprehensive Client Solution. The Trust Administrator reports to Head Structure Management 1. kEY FEATURES OF THE POSITION People Management When assigned or required, mentor other members of the fiduciary team including training, problem solving and control of direct reports’ (if any) workload when necessary Provide support to Trust Manager when required Handle trust administration enquiries working flexibly with colleagues in all departments Client Management (internal & external) Client Support (internal/external): Act as a liaison between Internal clients - WP, Key People in Private Banking Division and external clients - clients and selected external service providers Provision of high quality trust and company services to High Net Worth / Ultra High Net Worth individuals When required, work in close partnership with the Wealth Planning Advisory unit to handle new business enquiries from potential internal / external customers and professional intermediaries and ensure the smooth, efficient and timely on-boarding of new accounts and in compliance with policies and procedures as well as regulatory requirements Interact with colleagues in a way which maintains high levels of morale and promotes sound team values, particularly regarding: Work ethic / commitment Service standards Productivity Commercial flexibility Working flexibly with colleagues across the Group Engineering of tailored structures referred by Wealth Planning, including attendance of internal / external client meetings, engagement / supervision of professional advisors and general oversight of the case. Utilize robust risk management techniques. Wealth Planning to be kept informed / involved as appropriate Analysis and management of situations involving fiduciary risk, using technical knowledge and exercising sound judgement Business Management Administration & administration liaison: responsibility for the day-to-day management, administration and oversight of complex trusts, companies and other in-house and external fiduciary structures Close co-ordination with Wealth Planning colleagues to maximise continuity / efficiency across the Group Maintain close contact with colleagues and team lead of the overseas Trust Centres in order to strictly maintain alignment and continuity with the procedures, operating standards and working practices of all Trust Centres across the BJB Group Perform the timely completion of:- Periodic Trust Admin Reviews and any other administrative reviews as required Minor administrative matters Key Issues Client Financial Statements approval Trust Client Reviews Regulatory Responsibilities &/OR Risk Management Demonstration of appropriate values and behaviours including but not limited to standards on honesty and integrity, due care and diligence, fair dealing (treating customers fairly), management of conflicts of interest, competence and continuous development, adequate risk management, and compliance with applicable laws and regulations Uphold sound working practices to the satisfaction of key internal and external stakeholders / regulators:- Monetary Authority of Singapore Legal & Compliance Internal Auditors External Auditors Intensive analysis and management of situations involving potentially high commercial (fiduciary) risk, using technical knowledge and exercising sound judgement Maintain, review and improve internal procedures in consultation with the local Compliance as appropriate and strictly in alignment with Group trust centres as a whole Intensive monitoring and supervision of key indicators to ensure timely completion by the team (if applicable) of:- Periodic Trust Admin Reviews and any other administrative reviews as required Key Issues Minor Administrative Matters Client Financial Statements approval Trust Client Reviews Keep abreast of market competition, industry changes, service innovations, and other pertinent information which may impact marketing strategy and positioning YOUR PROFILE SKILLS REQUIREMENTS OF THE POSITION Personal and Social Excellent communication skills - verbal, written and listening - with the ability to express things simply and directly, maintaining a focused and controlled discussion Flexible consensus builder, employing a straightforward and honest style. Able to quickly establish credibility and instil trust and confidence. Enthusiastic self-starter with reputation for seeking innovative approaches to problem solving and strategic development. Shows high level of drive and energy, making contribution with conviction and confidence Proactive, commercial and innovative to servicing both internal and external clients Team player, always seeks to balance the interests of the business unit with the wider interests of the Group Analytical, proactive, creative, service-oriented and entrepreneurial Accustomed to working with other cultural / language environments Professional and Technical Professional qualifications or suitable industry experience Ideally 7 years or more years of wealth management working experience. Broad working knowledge and experience of trust / company administration practices, tax and estate planning, financial planning, accounting, banking and investments Consistently demonstrates commitment to and complete understanding of professional, ethical and legal standards Ability to communicate in Business Mandarin would be added advantage as the role is also to work with and support Mandarin-speaking clients where the main language used in written and verbal communication is expected to be Mandarin We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site. Is this not quite what you are looking for? Set up a job alert by creating a candidate account here. The international reference in wealth management Julius Baer is the leading Swiss wealth management group. We focus on servicing and advising sophisticated private clients from around the world, taking into account what truly matters to them – in their business and personal life, today and for future generations. Headquartered in Zurich, we are present in around 60 locations worldwide, including Bangkok, Dubai, Dublin, Frankfurt, Geneva, Hong Kong, London, Luxembourg, Madrid, Mexico City, Milan, Monaco, Mumbai, Santiago de Chile, Shanghai, Singapore, Tel Aviv, and Tokyo. Why join Julius Baer? At Julius Baer our employees enjoy the benefits of a global company with the support and collegiality of a much smaller one. We are growing quickly, but we remain dedicated to maintaining our accessible structure with flat hierarchies, and approachable and supportive leaders. With offices around the world, we offer an international and stimulating work environment and the opportunity to work with a diverse team of highly motivated colleagues, bringing the best of the bank to our clients. Our core values of Care, Passion, and Excellence define the tone of how we interact with each other and our partners. Committed to your success Whether nurturing young talent with our renowned apprentice scheme, enabling ambitious university graduates to put theory into practice with our Graduate Programme, or providing first-class opportunities for experienced professionals, we look after our employees. We believe in continuous learning as a company and as individuals, which is why we put a focus on the health and well-being of our employees and offer flexible working options, a wide array of benefits, and extensive career development programmes. For more information visit www.juliusbaer.com or contact us via the Contact Form. For recruiting agents, please see the additional information here.

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Responsibilities

The Trust Administrator is responsible for providing fiduciary expertise and solutions, ensuring the proper administration of trusts and estates while delivering compliant, high-quality service aligned with legal standards. This role involves day-to-day management and oversight of complex fiduciary structures, close coordination with Wealth Planning, and adherence to regulatory requirements.