WHAT OUR TEAM NEEDS

Austin Trust Company is seeking a mid-senior Trust Securities Operations Specialist to add to our dynamic team. This individual is responsible for the accurate and timely processing, settlement, and reconciliation of securities-related transactions and transaction reporting across all fiduciary, agency, and custodial accounts. This role ensures the integrity of back-office operations while upholding the company’s commitment to fiduciary excellence and client service. The ideal candidate is detail-oriented, dependable, and adaptable, with the ability to manage complex operational workflows in support of the company’s fiduciary and regulatory obligations.

QUALIFICATIONS

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field is required.
• Other relevant accreditation such as CTOP or CSOP preferred.
• Minimum 2–4 years of experience in securities operations, investment accounting, trust operations, or related financial services functions.
• Familiarity with financial software and trust accounting platforms.

• Execute and monitor all securities transactions, including purchases, sales, redemptions, and corporate actions, ensuring timely and accurate settlement.
• Coordinate the re-registration and transfer of securities, including equities, fixed income instruments, mutual funds, and alternative assets.
• Liaise with custodians, broker-dealers, fund companies, and internal trust officers to resolve discrepancies and ensure transaction completion.
• Reconcile daily and monthly securities positions and related income activity, including dividends, interest, and capital gains.
• Monitor pending settlements, trade fails, and outstanding certificates to ensure proper resolution.
• Maintain records of cost basis, unrealized gains/losses, and pricing updates for all asset types.
• Review, track, and process corporate actions such as mergers, stock splits, calls, tenders, and exchanges.
• Manage the timely dissemination of proxy materials and voting instructions.
• Respond to class action notices and prepare supporting documentation as needed.
• Ensure compliance with internal policies and procedures, fiduciary standards, and applicable regulatory requirements, including SEC, OCC, and IRS guidelines.
• Maintain accurate and auditable records related to securities transactions and asset servicing activities.
• Assist with monthly, quarterly, and ad hoc reporting of securities holdings and performance data.
• Coordinate with Trust Officers, Investment personnel, and Operations staff to support client service and investment administration.
• Identify and implement process improvements to enhance efficiency and mitigate operational risk.
• Ability to mentor, coach and train junior Operations personnel.