TS Canada Recruitment Operations PH - Associate_1 at EY

Taguig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

0.0

Posted On

06 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Excel, PowerPoint, Power BI, Outlook, Data Administration, Analytics, Stakeholder Communication, Time Management, Client Service, Networking, Relationship Development, Virtual Team Collaboration, Attention to Detail, Reporting, Vendor Management

Industry

Professional Services

Description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. EY Job Description Job Title: Recruitment Operations AssociateFunction: GDS TSS VTH Skill Level: Experienced Rank: Associate (66)Sub Function: Talent Operations VTH Reports to: Talent Ops TS Leader (Associate Director – 62) Job Summary: Talent Services (TS) is a core service line within the Global Delivery Services organization, providing multiple HR support services including Recruitment support, Onboarding support, People Data Administration, Learning Administration, Cross Border Travel, Global Mobility and Performance Management support to EY member firms. TS provides services to country, sub-area, area and global people teams and other EY stakeholders involved in HR, L&D and recruiting transactions and associated administration, reporting and people infrastructure. These services are delivered from our centres in Buenos Aires, Argentina; Kerala and Bangalore, India; Wroclaw, Poland; and Manila, Philippines. TS team delivers consistent, high-quality, and operationally efficient HR transactional services to EY through a globally efficient and effective network of GDS centres. Talent Services provides service offerings for respective functions where the extended delivery model is used along with high-quality skills and competencies delivered virtually. This is across service lines and regions – delivering non-repetitive project-based work through skilled, agile teams. The team in TS is an extension of the regional talent teams and will cover operational/non-transnational scope.Talent Operations TS supports a specific Region and acts as part of the extended Region Talent Enablement team.The team works in a fully integrated way with onshore colleagues participating in meetings, projects and planning activities as part of one team. The Team supports the region in performing operational and administrative tasks to allow the onshore team to focus on consultative and strategic activities based on the priorities of the Region. This role will directly work with the Region Talent team and provide full support on internal stakeholder management, reporting communications and general operations and administrative tasks. This position ensures smooth operations support. Should have a professional attitude to dealing with highly confidential and sensitive information. Ensure being compliant with Data Privacy and Protection within local, regional, and global guidelines. Adapt to a constantly changing legal framework and growing business environment. Applications Used (Global/Region specific): SAP EC, Visio, Talent Hub (SharePoint), BRET/BRIDGE Shift: Aligned to the shift timings/schedule of the Region Essential Functions of the Job: Responsibilities: • Vendor and Contractor Management: o Vendor Invoicing: Coordinating with Partners and Hiring Managers to obtain any necessary approvals needed Coordinating with Finance to ensure turnaround within the agreed SLA Liaising with vendors for any adjustments, corrections, and/or missing documentations Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeabilityo Contingent Worker Invoicing: Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability Execution of exceptions and out of budget payments where and when neededo Vendor Statement of Work: Creation of Vendor Statement of Work Ensuring accuracy of information Sharing the Statement of Work with the relevant vendors Creating and maintaining a tracking sheet with all Statement of Work information• Contract renewals: o Vendor contracts: Ensuring procurement contracts nearing end dates are flagged within the appropriate times Coordinating with the concerned team to extend or terminate the contracts where neededo Contingent Workers Contracts: Liaising with internal teams to issue variation letters where needed Obtaining all the necessary approvals and signatures Extension of internal compliance checks Amendments of any other documentation to reflect on the changes made to the contracts• Procurement process: o Creation of Vendor Profiles Completion of vendor registration in an accurate and timely manner Coordination with the concerned departments to ensure turnaround within the agreed SLA Updating stakeholders of the progress of the vendor profileso Creation of Purchase Orders Coordination with the Administration team to ensure turnaround within the agreed SLA Obtaining any necessary approvals needed to finalize the Purchase Order Consolidation, tracking and sorting of the Purchase orders• Reporting: o Consolidation of reports and report generation using Microsoft Power BI. Bi-weekly reporting to internal stakeholders Bi-Weekly management reports of activity and utilisation Any other reports as determined by the Service Lineso Ensuring correct data is flowing into the reporting Regular testing and troubleshooting Collaborating with internal data owners to ensure data availability for extraction• Internal Due Diligence: o Independence Compliance: Ensuring all vendors and contractors are taken through the correct independence and compliance channels• Support quality assurance, risk & compliance related Enablement work• Where appropriate, liaise with Legal /GCO and other Regional Talent Functional teams to ensure compliance of policies and processes to local legislation and regulation• Support external Vendor and internal stakeholder management – Vendor onboarding, vendor change, contract management etc. • Support and compliance for PIA, Information Security etc. • Business Relationship Evaluation Tool (BRET)/Business Relationships Independence Data Gathering and Evaluation (BRIDGE) – Managing BRET/BRIDGE creation during vendor onboarding or renewals, as applicable Extension of independence reports when needed Knowledge and Skills Requirements: • Intermediate to advanced skills in Microsoft Office, particularly Excel, PowerPoint, Power BI and Outlook• Strong attention to detail and data administration and analytics skills, with a focus on working with large quantities of data from various sources• Possess the ability to communicate with stakeholders at all levels to provide clear and concise information in both written and verbal formats.• Time management and the ability to deliver in a fast-paced environment with competing priorities• Ability to perform and manage multiple tasks simultaneously and work well under pressure and with time constraints.• Excellent client service skills, networking, and relationship development skills• Ability to be successful in a virtual team environment, working with limited supervision Job Requirements: Education:• Bachelor’s degree, preference will be given for those with HR SpecializationExperience:• Minimum of 1-3 years of progressive experience in HR or related field at a coordinator or administrative level• Demonstrated experience working with different stakeholders with competing needs• Working in an international and diverse environmentNote: This job description is intended as a guide to reflect the principal functions of the job. However, it is not an all-inclusive listing of the required job functions and functions may vary depending on the geographic location of the job and/or the manager. Further, the job description is subject to change at the discretion of management. EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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Responsibilities

The role involves managing vendor and contractor invoicing, contract renewals, and procurement processes, ensuring compliance with data privacy and protection guidelines. Additionally, the associate will support internal stakeholder management and reporting communications.