TS - Procurement Systems & Invoice Management Executive at T.EN Career Site

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Systems Administration, Invoice Management, SmartPlant Materials, EPCNet, Oracle EPR, P2P Processes, Data Analysis, Reporting, System Configuration, Workflow Management, ERP Integration, Invoice Automation, S2P Processes, Excel, PowerBI, Compliance

Industry

Engineering Services

Description

Be part of the solution at Technip Energies and embark on a one-of-a-kind journey. You will be helping to develop cutting-edge solutions to solve real-world energy problems. We are currently seeking a Procurement Systems & Invoice Management Executive to join our team based in Kuala Lumpur. About us: Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality. Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last. About the mission we offer you: The Procurement Systems & Invoice Management Executive is responsible for managing and optimizing the organization’s procurement technology ecosystem and ensuring efficient, accurate end-to-end procurement process and invoice processing. This role bridges procurement , finance and IT by managing and maintaining procurement systems, supporting users, improving P2P processes, and overseeing invoice workflows to ensure compliance, accuracy, and timely payments. Key Responsibilities Procurement Systems Administration * Serve as the functional/system administrator for procurement platforms (e.g., SmartPlant Materials, EPCNet, Oracle EPR, etc.) * Manage user access, approval hierarchies, permission settings and system controls * Level 1 functional support to trouble shoot issues and find non-technical solutions/workaround. * Provide system and process support to procurement and business users. * Develop training materials, user guides and conduct system training sessions. * Develop dashboards and reports on spend, P2P cycle times, invoice aging, exceptions and process KPIs. * Ensure high data quality standards and system alignment with finance/ERP systems. * Lead or support system enhancement, new module implementations and upgrade projects. * Ensure best practices in procurement digitalization and compliance. Invoice Management * Oversee all invoice processing activities including invoice matching, validations and workflow approvals. * Resolve invoice discrepancies (price, quantity, PO mismatches) in collaboration with suppliers and stakeholders. * Monitor invoice ageing, ensure timely payments, support AP team with escalations. * Drive improvements in the invoice-to-pay processes, reducing exceptions and manual touchpoints. Starting Date: Immediately About you: Education & Experience * Bachelor’s Degree in Supply Chain Management, Business, Finance, or related fields (preferred). * 2+ years’ experience in Procurement systems and P2P operations Oil & Gas or Energies industry is a plus. * Experience with ERP/ procurement systems( SmartPlantMaterials, Oracle, SAP, Ariba,etc.) is a plus. Technical & Functional Skills * Strong understanding of S2P/P2P processes, especially invoice processing and 2-way/3-way matching. * Ability to configure procurement systems, manage workflows and troubleshoot system issues * Data analysis and reporting skills (Excel, PowerBI,etc) * Understanding of ERP integration and invoice automation tools. Key Traits * Process-driven and analytical * Tech-savvy and improvement-oriented * Strong ownership and accountability * Collaborative and customer focused. Your career with us Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T.EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development. What’s Next? Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application. We invite you to get to know more about our company by visiting www.ten.com and follow us on LinkedIn , Instagram , Facebook , X and YouTube for company updates. #LI-MK1

Responsibilities

This executive is responsible for managing and optimizing the organization’s procurement technology ecosystem, serving as the functional administrator for platforms like SmartPlant Materials and Oracle EPR. Additionally, the role oversees all invoice processing activities, resolves discrepancies, and drives improvements in the invoice-to-pay processes.