Tupande Procurement Senior Coordinator BU Support at One Acre Fund

Kakamega, Kakamega County, Kenya -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Analytical Skills, Excel Skills, Stakeholder Management, Process Improvement, Supply Chain Risk Management, Commercial Contracting, Strategic Sourcing, Supplier Relationship Management, Commercial Negotiation

Industry

Non-profit Organizations

Description

About One Acre Fund Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions. To learn more, please see our Why Work Here blog post. About the Role Tupande Procurement Senior Coordinator plays a critical role in ensuring smooth and efficient execution of procurement projects by closely aligning with business units' (BUs) needs, controlling spend, and improving procurement processes. This role involves managing the full procurement lifecycle for assigned BU procurement projects, supporting supplier and stakeholder relationships, driving process improvements, and maintaining strict contract management and compliance. The coordinator also provides performance tracking and reporting to facilitate strategic decision-making and continuous enhancement of procurement activities. Responsibilities High-quality procurement project coordination and execution Manages full procurement lifecycle for projects, including strategic sourcing, documentation and PO processing within approved strategies and policies, for assigned BU projects. Support procurement project implementation with minimal support from the Tupande Procurement Specialist. Develop, own and maintain procurement project tracking tools such as procurement trackers, risk registers, and contract registers. Ensure alignment with established project timelines, promptly escalate risks or delays in a timely manner. Provide analysis and market research that informs strategies owned by Specialists/Category Leads. Supplier and stakeholder engagement Effectively manage relationships with suppliers to support operations and contract compliance, while adapting approaches as needed to meet evolving business and procurement priorities. Use an appropriate supplier relationship strategy based on the nature of BU requirements. Coordinate closely with assigned Business Units to clarify requirements, timelines, and proactively resolve arising issues early. Act as the coordination link between Procurement and BUs to ensure BU input is included in category work led by Specialists/Category Leads. Assess BU requirements and align PR pipelines with sourcing calendars Collaborate with BUs to reduce maverick spend and stabilize spend control Targeted process and performance improvement Support cross-functional improvement initiatives by helping develop templates, SOPs, and training materials. Coordinate periodic reviews with assigned Business Units to clear aged Procurement Requests (PRs) and Purchase Orders (POs). Perform root cause analysis to identify bottlenecks and improve PR to PO turnaround time. Identify capability gaps and propose practical, incremental improvements to strengthen processes and team performance. Facilitate effective collaboration between BU and PRO teams to ensure alignment on priorities, timelines, and deliverables. Promote proactive communication between BU units and PRO to support timely planning, coordination, and issue resolution. Contract management and SOP compliance Manage the contract lifecycle for assigned vendors and projects, ensuring quality, timelines, and contract terms are met in line with policies and guidelines. Ensure strict contract compliance with minimal-zero contract leakage. \Apply approved contract templates with KPI clauses, flag risk/ gaps for Specialist review. Identify and recommend contracting process improvements for assigned BUs and help implement them in line with, org-wide governance. Maintain an up-to-date digital contract repository with proper version control to ensure easy access and accuracy of contract records. Ensure adherence to procurement policies, guidelines and SOPs in day to day procurement activities. Reporting and documentation Prepare routine reports and dashboards on procurement project progress, highlighting status updates, risks, and key actions for timely decision-making. Support data collection and analysis, including responding to ad-hoc market research requests that inform sourcing decisions and category strategies. Capture and document supplier performance data to help drive improvements in service levels, quality, and on-time delivery. Analyse cost drivers by Business Unit, identifying short-, medium-, and long-term trends to support planning and spend management. Work with other BU coordinators to promote standardization and consolidation of requirements, helping reduce duplication and improve sourcing efficiency across BUs. Monitor KPI performance for assigned procurement projects and follow up on corrective actions when targets are not met. Maintain clear, organized, and audit-ready documentation for all procurement transactions to support compliance and transparency. The Tupande Procurement Senior Coordinator will also perform any other duties as assigned by the manager Career Growth and Development We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career. Qualifications Across all roles, these are the general qualifications we look for. For this role specifically, you will have: Strong communication skills. Analytical Skills: Ability to analyze data, identify trends, and draw actionable insights using various tools. Excel Skills: Advanced Excel capabilities, including Pivot Tables, Lookups, and Array formulas. Solid stakeholder management skills Strong working knowledge of process improvement tools and methodologies, DMAIC, 5Whys Supply chain risk management skills Commercial contracting skills Strategic sourcing skills Supplier relationship management skills Commercial negotiation skills Preferred Start Date As soon as possible Job Location Kakamega, Nairobi Benefits Health insurance, paid time off Eligibility This role is only open to citizens or permanent residents of Kenya, Application Deadline 13 April 2026 One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address. Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

Responsibilities

The Tupande Procurement Senior Coordinator is responsible for managing the full procurement lifecycle for assigned projects, ensuring alignment with business unit needs and improving procurement processes. This includes supplier engagement, contract management, and performance tracking to facilitate strategic decision-making.