JOB DESCRIPTION

The Turnover Coordinator/Project Document Controls is primarily responsible for the management, control, and issuance of required project documents. This position will be tasked with the input, tracking, management, and submittal of project completion turnover documents.

QUALIFICATIONS

• High School Diploma or GED equivalent or ten (10) years related experience will be considered.
• Bachelor’s degree in Engineering, Construction Management, or related preferred.
• Minimum five (5) years of Turnover Coordinator, Document Controls or directly related industry experience is preferred.
• Experience must include working knowledge of industrial construction or oilfield industry.
• Driver’s License and an acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy preferred.
  Working Conditions and Physical Requirements
  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet or humid conditions; work near moving mechanical parts; work in high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outdoor weather conditions; extreme cold; extreme heat; risk of electrical shock and vibration. The noise level in the work environment is usually moderate.
  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and carry up to 25 pounds and occasionally lift up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to taste or smell. Steel toed boots required on the job.
  Competencies
  To perform the job successfully, an individual should demonstrate the following competencies:
  Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
  Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
  Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
  Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
  Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
  Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.
  Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.
  Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
  Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
  Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
  Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.
  Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.
  Default: Location : Location US-AK-North Slope/Prudhoe Bay
  Job ID 2025-18758
  Work Type Remote Rotational
  Work Location North Slope/Prudhoe Bay

• Populate registers and systems with all data required for project handover and completion based on specific contract requirements.
• Electronic transmittal of documents through sharepoint, Fusion Live, Orbit, or PIMS.
• Manage incoming document transmittals and update of IFC drawing packages to incorporate revisions and redline drawings.
• Ensure that data integrity is maintained at all times, perform periodic audits of project documentation. Reviews of craft work site drawing packages to verify current revisions are in use.
• Administration, control and monitor lists and drawing index through each phase. Ensure RFI, change order, and all other project logs are currently updated.
• Ensure that all records, design drawings, and as-built certifications are in accordance with the project deliverable requirements.
• Prepare documentation for handover to clients in specified formats based on contract requirements. Assembly of manufacturing record books including bookmarking and indexing.
• Verify project documents being handed over from Construction are complete and meet contract requirements.
• Provide reports on progress of completion tracked through client share point sites.
• Develop and maintain system turnover definitions and schedules including alignment with the engineering, quality assurance and construction teams, ensuring smooth transition from projects to operations.
• Provide leadership and guidance in systems completion.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit’s success also may be assigned.