TWDB - 25-100: Events & Outreach Specialist (Information Specialist IV) (00050264)
Organization: TEXAS WATER DEVELOPMENT BOARD
Primary Location: Texas-Austin
Work Locations: TWDB Stephen F Austin Bldg 1700 Congress Ave PO Box 13231 Austin 78711
Job: Arts, Design, Entertainment, Sports, and Media
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
Travel: Yes, 25 % of the Time
State Job Code: 1833
Salary Admin Plan: B
Grade: 22
Salary (Pay Basis): 5,000.00 - 6,000.00 (Monthly)
Number of Openings: 1
Overtime Status: Exempt
Job Posting: Jun 16, 2025, 10:52:17 AM
Closing Date: Jun 30, 2025, 11:59:00 PM
Description
GENERAL DESCRIPTION
Performs advanced (senior-level) informational and communications work. Work involves planning and executing the biennial Water for Texas conference, which brings together hundreds of professionals from across the water industry. Attends external conferences to source topic and speaker ideas, networks with other water-industry professionals, and coordinates the agency’s involvement as an exhibitor at industry conferences to promote the agency’s programs. Assists with or leads coordination of other agency events and projects, as needed. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Manager of the Strategic Communications Department.
MINIMUM QUALIFICATIONS
- Graduation from an accredited four-year college or university with a bachelor’s degree in Business, Public Relations, Communications, Marketing, Hospitality Management, or a related field.
- Six years of relevant work experience in event/conference coordination or a closely related function.
- Education and experience may be substituted for each other on a year-for-year basis.
PREFERRED QUALIFICATIONS
- Seven years of professional experience in event/conference coordination or a related position requiring similar job functions.
- Experience coordinating large-scale (500+ attendees) events or conferences.
- Experience coordinating events or conferences for a government or non-profit organization.
- Certification from an accredited event or meeting professional organization, such as the Society of Government Meeting Professionals or the Events Industry Council.
KNOWLEDGE, SKILLS, AND ABILITIES (KSAS)
- Knowledge of local, state, and federal laws and regulations relevant Strategic Communications Department.
- Knowledge of the principles and practices of public administration.
- Knowledge of event and conference coordination.
- Knowledge of grammar, style, and usage guidelines.
- Skills in prioritization and time management.
- Skills in developing and managing timelines, schedules, and task lists.
- Skills in leading effective meetings, as well as preparing agendas and capturing detailed notes.
- Skills in using such Microsoft Office programs as Word, Excel, and PowerPoint.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Skills in attention to detail and accuracy.
- Skills in oral and written communication.
- Skills in critical thinking and problem solving.
- Skill in coordinating, staffing, and setting up exhibit booths.
- Ability to meet agency in-office requirements.
- Ability to work with colleagues in varying departments and levels of leadership, including senior leadership and Board members.
- Ability to manage a vendor contract and maintain a positive, productive working relationship with vendor.
- Ability to demonstrate superior poise and judgment with both internal and external stakeholders.
- Ability to adhere to work schedules, follow procedures with respect to leave, and submit accurate timesheets by prescribed deadlines.
- Ability to manage multiple projects, some with hard deadlines and others with self-imposed deadlines.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work on time, neatly, and with infrequent errors.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous, and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
- Ability to work and cooperate with others in a team environment.
- Ability to manage multiple tasks.
- Ability to stand/sit/move to perform activities, such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 25% of the time, primarily within the state of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
- Ability to work shifts that may occasionally exceed 8 hours a day, including early mornings, nights, and weekends.
- Ability to train others.
AMERICANS WITH DISABILITIES ACT
- The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).
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