TWDB - 26-19: Outlays Reviewer Specialist (Program Specialist I-II) at Texas Water Development Board

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

4666.67

Posted On

05 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Data Analysis, Customer Service, Technical Assistance, Invoice Review, Budget Coordination, Microsoft Office Suite, Problem Solving, Attention to Detail, Report Preparation, Confidentiality, Team Collaboration, Time Management, Adaptability, Training Others, Record Keeping, Driving

Industry

Government Administration

Description

Company Description The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas and its citizens. Our mission is a vital part of Texas' overall vision and the state's mission and goals that relate to maintaining the viability of the state's natural resources, health, and economic development. To accomplish our goals of planning for the state's water resources and providing affordable water and wastewater services, the TWDB provides water planning, data collection and dissemination, financial assistance, and technical assistance services to the citizens of Texas. The tremendous population growth that the state continues to experience and the recurrent threat of severe drought only intensify the need for the TWDB to accomplish its goals in an effective and efficient manner. Job Description Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system at https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system. Texas Water Development Board’s Mission - Leading the state’s efforts in ensuring a secure water future for Texas. The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit http://www.twdb.texas.gov/jobs/benefits.asp. The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. **Must meet agency in-office requirements** ***Salary commensurate with experience and qualifications*** Salary Ranges: Program Specialist I: $3,581.33/month - $4,123.00/month*** Program Specialist II: $4,124.00/month - $4,666.67/month*** General Description Performs routine (journey-level) to moderately complex (journey-level) consultative and technical assistance services. Work involves review and analysis of financial data for the Texas Water Development Board’s (TWDB) Disbursement Review Team. Reviews and approves funding releases. Provides customer service and technical assistance to internal staff regarding outlay review and processing for TWDB financial assistance programs, including the Drinking and Clean Water State Revolving Fund programs. Reviews invoices, analyzes, and approve outlays required in support of disbursement requests for federal programs. Collaborates closely with the Outlays and Escrows Department within the Program Administration and Reporting (PAR) Division, as well as with team managers and engineering staff in Regional Water Project Development (RWPD), to support the ongoing success of projects. Ensures timely review and approval of disbursement requests (outlays) in accordance with established procedures and programmatic requirements. Responsible for ensuring that all documents are maintained with exemplary organization and quality and are accurately prepared for review and payment processing/release in a timely manner. May train others. Works under moderate to general supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Manager of the Disbursement Review Department. Essential Job Functions Analyzes and approves disbursement requests in the form of outlay reports submitted to the TWDB in accordance with approved procedures and programmatic requirements. Ensures that all documents are accurate and maintained with exemplary organization and quality and are accurate for review and payment processing and/or release. Reviews budgets, invoices, and incoming outlays. Coordinates closely with RWPD engineering staff on project status and project budgets issues. Coordinates closely with PAR on outlay processing. Processes information by auditing and verifying financial data. Must be detailed oriented. May train others. Assists in preparation of reports. Maintains confidential and sensitive information. Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule. Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses. May be required to operate a state or personal vehicle for business purposes. Performs other duties as assigned. Qualifications Minimum Qualifications Graduation from an accredited four-year college or university with a bachelor’s degree. Work Experience: Program Specialist I: One year of relevant work experience in finance and/or accounting. Program Specialist II: Two years of relevant work experience in finance and/or accounting. Relevant education and experience may be substituted for each other on a year-for-year basis. Preferred Qualifications Previous experience with government payment processing. Previous experience with federal funding programs. Experience working on publicly funded infrastructure projects, including familiarity with the different phases of infrastructure projects and how projects progress from planning through construction. Experience processing, reviewing, or creating invoices and/or payment requests. Advanced-level skills with Microsoft Office Suite, primarily Excel, Word, and Outlook. Experience using other Microsoft applications including Teams, Planner, and SharePoint. Knowledge, Skills, and Abilities (KSAs) Knowledge of local, state, and federal laws and regulations relevant to the Regional Water Project Development Division. Knowledge of the principles and practices of public administration. Knowledge of federal funding programs. Skills in using Microsoft Office programs such as Word, Excel, SharePoint, Teams, and Outlook. Skills in the use of the internet, email, word processing, spreadsheet, presentation, and database software. Skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Skills in identifying complex problems, reviews related information to develop and evaluate options, and implements solutions. Ability to maintain the security or integrity of critical infrastructure within Texas. Ability to meet agency in-office requirements. Ability to prepare reports. Ability to adapt to changing priorities. Ability to quickly learn and implement procedures. Ability to work accurately with programmatic and numerical details in a fast-paced, high-volume setting. Ability to analyze, interpret programmatic, and financial data. Ability to work effectively in a dependable, organized, and productive manner to meet deadlines. Ability to adhere to work schedules, follow procedures with respect to leave, and submit accurate timesheets by prescribed deadlines. Ability to make mature, objective decisions and identify areas of potential problems. Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment. Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision. Ability to perform assigned duties and improve work habits and/or output. Ability to complete assigned work, on time, neatly, and with infrequent errors. Ability to interpret policies, procedures, and regulations. Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing. Ability to work and cooperate with others in a team environment. Ability to manage multiple tasks. Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs. Ability and willingness to travel 5% of the time, primarily within the State of Texas. Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements. Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends. Ability to train others. Additional Information All interested candidates should apply with a State of Texas application via the CAPPS online application system. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system. Texas Water Development Board, Stephen F. Austin Building 1700 North Congress Ave., Room 670, Austin, Texas 78701 Please contact Human Resources for accommodation requests. Phone: (512) 475-2142 Email: HR(AT)twdb.texas.gov

Responsibilities

The Outlays Reviewer Specialist performs consultative and technical assistance services, reviewing and analyzing financial data for disbursement requests. They ensure timely approval of funding releases and maintain organized documentation for payment processing.