UN Women: Asset and Lease Management Analyst, New York, USA, IPSA9 at UNDP

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

16 May, 26

Salary

0.0

Posted On

15 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Lease Management, Asset Management, Data Analysis, Contract Review, Financial Regulations, Audit Support, Risk Management, Policy Implementation, Stakeholder Engagement, Troubleshooting, Coordination, Reporting, Negotiation, Data Quality, ERP Systems

Industry

International Affairs

Description

Background UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. The Asset and Lease Management Analyst reports to the Facilities and Administrative Specialist and is entrusted with the assistance in administration of the UN Women Global Lease Database and the custody of the office assets mostly ICT equipment and furniture. The role involves assistance in support and coordination of the review and signature process for all UN Women premises agreements, including commercial leases and memorandum of understanding (MOU) with other UN agencies and/or governments, and assistance with assets physical verification exercise, reporting and back up support. Scope of work: 1. Lease Management and Compliance Oversight • Provide technical support to HQ, regional, and country offices on the Lease Management System (LMS), including troubleshooting, user guidance, and coordination with the external IT development team to implement system updates and enhancements. • Review and refine global lease management business processes, ensuring alignment with best practices and UN Women policies. • Maintain and update the global premises agreements database, ensuring accurate abstraction, tracking, and analysis of key contractual terms, amendments, and critical dates. • Monitor lease expiration dates and other key milestones, proactively engaging with field offices to ensure timely renewal or relocation actions in line with year‑end closure requirements. • Coordinate the annual HQ lease certification process and consolidate country office submissions for audit and year‑end reporting. • Review global lease agreements and certifications to ensure accuracy and completeness, including preparation of summaries of in‑kind contributions for rent‑free premises. • Provide technical review of lease documentation submitted to the Procurement Review Committee (PRC), follow up with originating units, and ensure final approval prior to recommending signature through LMS. • Support negotiations and preparation of sublease agreements for surplus HQ office space, liaising with brokers and partner UN agencies to secure suitable tenants and ensure effective oversight of sublease arrangements. 2. Asset Management and Physical Verification • Support the planning, coordination, and execution of the Global Fixed Assets Annual Physical Verification exercise, ensuring compliance with UN Women’s asset management policies and Financial Regulations and Rules (FRR). • Provide back‑up support to the HQ Asset Management Associate/Specialist, including responding to asset‑related queries and assisting with asset reporting requirements. • Contribute to the update, dissemination, and implementation of major asset management policies and procedures, including support in establishing the Property Survey Board and strengthening global inventory and property, plant, and equipment management under the revised FRR. 3. Strategic Facilities and Common Premises Coordination • Deliver data analysis and technical inputs to support global coordination on UN Common Premises/UN House initiatives in line with UNSG reforms. • Review the Common Premises (CP) platform to identify consolidation opportunities and collaborate with other UN agencies to optimize co‑location benefits for UN Women offices. • Support tasks related to the Business Transformation process, particularly those affecting HQ lease arrangements under the Pivot to the Countries and Regions initiative. 4. Audit Support, Risk Management, and Policy Implementation • Assist in preparing responses to audit queries from the UN Board of Auditors (UNBoA) and Internal Audit Service (IAS) related to asset and lease management. • Provide support in implementing audit recommendations, tracking progress against management action plans, and ensuring timely closure of findings. • Contribute to the integration of Enterprise Data Management (EDM) with the lease management and security management systems to strengthen data quality, reporting, and operational efficiency. 5. Advisory Services and Organizational Support • Provide professional guidance and technical support to Regional and Country Operations Managers on lease management, ensuring consistent application of policies and procedures. • Assist in drafting the business case for UN Women’s potential participation in UN FLEET and support implementation and agreement‑signing processes if approved. • Perform additional duties within the functional profile as required to support the effective and efficient functioning of the Office and the Organization. Competencies: Core Values: Integrity; Professionalism; Respect for Diversity. Core Competencies: Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example. Please visit this link for more information on UN Women’s Values and Competencies Framework: Functional Competencies: Analyzes general information and selects materials in support of partnership building initiatives Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes the work schedule to meet client needs and deadlines Establishes, builds, and sustains effective relationships within the work unit and with internal and external clients Responding to client needs promptly Education and Certifications: Master’s degree or equivalent in finance, international economy, business administration, legal or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree. Experience: At least two (2) years of progressively responsible work experience in the UN Common system such as operations, lease management, asset management, or facilities administration is required. Paralegal and real estate related experience is desirable. Experience working with an international organization is desirable. Experience in the usage of computers, office software packages (MS Word, Excel, PowerPoint etc.), Enterprise Resource Planning Management Systems (ERP) is required. Languages: Fluency in English is required. Knowledge of another UN language is desirable (French, Arabic, Chinese, Russian or Spanish). Diversity and inclusion: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

Responsibilities

The analyst will assist in administering the UN Women Global Lease Database and managing office assets, primarily ICT equipment and furniture. This includes supporting the review and signature process for premises agreements and assisting with physical asset verification exercises.