UN Women: Budget Specialist – Operations, Bonn, Germany, P3 FTA at UNDP

Bonn, North Rhine-Westphalia, Germany -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budgeting, Financial Control, Financial Data Analysis, ERP Systems, Budgeting Tools, Attention To Detail, Policy Application, Stakeholder Management, Client Service, Resource Planning, Cost Recovery, Direct Project Costs, Reporting, Monitoring, Coordination, Analytical Support

Industry

International Affairs

Description

Background: UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. The Division of Finance and Administration (DFA) is responsible for the holistic planning, allocation and management of financial resources , the effective and efficient delivery of essential operations services in UN Women, continuous development and improvement integrated resource management, policies and methods to align with UN Women and stakeholders’ evolving business needs and advisory support to the Executive Director in the formulation and implementation of the UN Women overall mission, strategy and plans of actions. The Integrated Resource Management (IRM) Section supports UN Women’s corporate leadership in strategic resource planning and integrated budget management, under the direction of the Deputy Director, the Integrated Budget Management Section (IRMS). The Section contributes to the development, application, and continuous improvement of organization-wide frameworks, policies, and analytical tools related to resource planning, budgeting, cost recovery, and direct project costing, ensuring alignment with UN Women’s Strategic Plan, Financial Regulations and Rules, and system-wide mandates. Working in close coordination with SPD, the Financial Management Section, regional and country offices, and other corporate stakeholders, IRM strengthens coherence, governance, and evidence-based decision-making across planning, allocation, monitoring, and reporting processes for all funding sources, including regular and other resources. The Budget Specialist – Operations (P3) reports to the Resource Planning Specialist – Operations (P4) and provides analytical, coordination, and operational support to the IRM Section. The position contributes to the implementation of integrated resource planning and budgeting processes, coordinates the consolidation and monitoring of budget inputs from regional and country offices, assists in the operational application of approved policies and procedures, and supports budget implementation, controls, and reporting in corporate systems. The role operates under the guidance of the P4 supervisor and does not carry supervisory responsibilities. The incumbent exercises professional judgment in applying standards and procedures, consulting the supervisor on complex, sensitive, or precedent-setting matters. Key Functions and Accountabilities: Coordinate Integrated Resource Management activities * Support the Integrated Resource Management Section in the coordination of planning, budgeting, and resource management activities and initiatives. * Facilitate communication and information exchange between regional and country offices in support of IRMS workplans and deliverables. Implement of Resource Planning Frameworks (RPFs) * Implement the application of approved Resource Planning Frameworks (RPFs) to support holistic planning across institutional, core programmable, and extra-budgetary resources. * Manage the collection, consolidation, and validation of planning and budgeting inputs required for integrated planning processes. Manage integrated budget preparation and consolidation * Coordinate the collection and consolidation of inputs from regional and country offices for preparation of the Integrated Budget and the resources sections of annual and biennial workplans. * Engage with regional and country offices to gather information on budgetary requirements and financial needs and follow up on data quality and completeness. Provide guidance on operational application of policies, procedures, and guidance * Advise regional and country offices on understanding and applying approved policies, procedures, and guidance (PPGs) related to resource planning, budgeting, cost recovery, and Direct Project Costs (DPC). * Identify process challenges and recommend improvements in budget management practices. * Monitor compliance with PPGs and identify implementation issues or risks for further review. * Deliver responsive, client-oriented support to regional and country offices, collaborating to identify practical solutions that enable programme implementation while ensuring adherence to approved policies and procedures. Systems and ERP support * Act as a focal point for technical budgetary resource management matters related to Quantum ERP systems and budgeting tools. * Maintain and support the use of systems, including GSTs, methods and tools for effective budget management. * Coordinate ERP budget submissions and approvals with relevant stakeholders as well as related allocations. * Participate in internal meetings and working groups for ensuring budgetary systems integration is considered in updates to the Quantum ERP. * Contribute to the maintenance and use of systems and tools for benchmarking, planning, target setting and resource allocation. Support resource allocation and budget implementation * Coordinate the operational aspects of resource allocation for different funding sources, including the preparation of reallocations for management approval. * Monitor budget submissions and implementation by regional and country offices, particularly focused on but not limited to voluntarily funded programs and projects. * Process ERP budget approvals and related system processes under delegated guidance. Budget monitoring, controls, and financial integrity * Conduct monitoring and control of expenditures to ensure compliance with authorized budget limits. * Ensure accurate and up-to-date budgetary data and supporting documentation. Analytics, reporting, and decision-support * Prepare financial analytics, dashboards, and budget performance reports to support management monitoring and decision-making. * Contribute to benchmarking, planning, target-setting, and resource allocation tools used by IRMS. Position management, audit support, and capacity development * Advise regional and country offices on administrative aspects, including review of relevant GSTs, of position management and related budget processes. * Follow up and monitor payroll errors for HQ divisions and sections, supporting corrective actions as required and escalate issues to management where necessary * Compile and prepare inputs required for responding to internal and external audit recommendations. * Contribute to the delivery of training activities and preparation of learning materials related to budgeting and resource planning. Continuous improvement and teamwork * Identify process challenges and recommend practical improvements in budget management and resource planning practices. * Contribute to effective teamwork within the IRM Section through collaboration, information sharing, and timely delivery of assigned outputs. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation. Supervisory/Managerial Responsibilities: The incumbent may have supervisory responsibilities, including direct and / or overall supervision of G6 associates. May also supervise consultants and interns. Competencies : Core Values: * Integrity; * Professionalism; * Respect for Diversity. Core Competencies: * Awareness and Sensitivity Regarding Gender Issues; * Accountability; * Creative Problem Solving; * Effective Communication; * Inclusive Collaboration; * Stakeholder Engagement; * Leading by Example. Please visit this link [https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf] for more information on UN Women’s Values and Competencies Framework: Functional Competencies: * Solid professional knowledge of budgeting and financial control processes * Ability to analyze financial data and prepare reports * Working knowledge of ERP systems and budgeting tools * Attention to detail and data accuracy * Ability to apply policies and procedures consistently * Ability to work with multiple stakeholders and deadlines * Client-service orientation with ability to identify practical solutions Recruitment Qualifications: Education and Certification: * Master’s degree or equivalent in finance, economics, public administration, business administration, or a related field is required. * A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree. * A professional certification in accounting or financial management (e.g., CPA, ACCA, CIMA) is an advantage. Experience: Required: • At least 5 years of relevant experience in budgeting, financial management, or resource management. • Experience coordinating budget preparation, monitoring, and reporting processes. • Experience working with ERP systems or financial management tools. • Proficiency in Microsoft Office applications and financial analysis tools. Desirable: • Experience in the United Nations system or a comparable international organization. • Experience advising country or regional offices on budgeting processes. • Familiarity with cost recovery or DPC implementation. Languages: • Fluency in English is required. • Knowledge of another official UN language is desirable. Statements : In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. Diversity and inclusion: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

Responsibilities

The specialist coordinates integrated resource management activities, including planning, budgeting, and resource management initiatives, while facilitating communication between regional and country offices. Key functions involve implementing resource planning frameworks, managing budget preparation and consolidation, and providing guidance on operational policies and procedures.