BACKGROUND:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The United Nations Women’s Peace and Humanitarian Fund (WPHF) is a partnership between the United Nations, Member States, and the civil society, which supports women led and women’s rights organizations working to build peace and provide humanitarian response throughout the world. Since the end of 2016, the WPHF has been supporting over 1,000 civil society organizations and is present in 43 countries worldwide.
UN Women hosts the Secretariat of the Women’s Peace and Humanitarian Fund. The WPHF Secretariat provides support to the Funding Board, mobilizes resources from Governments, companies, foundations and individuals, designs funding windows and mechanisms, provides day to day support to Country Offices implementing WPHF programs, and ensures timely and quality monitoring and reporting. The Secretariat’s mandate is also to strengthen stakeholders’ knowledge of and engagement with women, peace and security issues through proper internal and external communications, advocacy and outreach. The Secretariat provides knowledge management services for the WPHF and manages the Community of Practice (CoP) for WPHF partners and grantees. Finally, in April 2020, following the recommendation of the UNSG in his 2019 report on WPS, the WPHF Funding Board established a new Rapid Response Window (RRW) on women’s participation in peace processes, and in 2022, the WPHF launched a new funding window for the protection and participation of Women Human Rights Defenders (WHRDs).
Under the overall guidance of the Deputy Director for Financial Management in Headquarters (HQ) and the daily supervision of the Operations Specialist, the Finance Analyst is responsible for providing assistance to WPHF Secretariat , Rapid Response Window (RRW), Women Human Rights Defenders (WHRDs) Windows, and Global Learning Hub, the Finance Analyst will be supporting country offices implementing WPHF programmes as necessary to ensure capacity and support; assistance with development projects for the finance users of UN Women for better business practices and controls as well as automation; ensuring all finance users are compliant with and trained in the accounting standards, financial regulations and rules, policies and procedures; assisting Finance Section HQ in dedicated support, training, advice for Regional Offices, Multi-Country Offices and COs (ROs/MCOs/COs); and acts as the Audit focal point for WPHF projects in co-ordination with Finance Section HQ, as well as finance users in ROs and MCOs/COs.
The Finance Analyst works in close collaboration with Finance Section HQ, WPHF Secretariat and windows Programme and Operations colleagues, teams at the country level, UNDP staff and Government officials ensuring high performance and efficiency in Finance.

7. PARTICIPATE IN KNOWLEDGE MANAGEMENT AND CAPACITY BUILDING

• Identify, participate in the development and/or recommend enhancement/updates/improvement in Quantum financial modules for better business practices and controls in the WPHF
• Capture, synthesize and/or codify lessons learned and best practices in the WPHF support and financial management and services. Disseminate to Finance Section HQ to share knowledge and build capacity;
• Contribute to the design of learning tools, best practices and innovations in financial business operational practices and management, promote transparency, ease of communications, hosting of financial documents, and all policies and procedures between all UN Women users of the WPHF data.

EDUCATION AND CERTIFICATION:

• Master’s Degree (or equivalent) in Finance/Accounting, or a Professional accounting qualification from an internationally recognized institute of accountancy, Chartered Accountant, or Certified Public Accountant is required.
• Successful completion of UN Women’s Accounting technical test, as part of the selection process.

EXPERIENCE:

• At least 2 years’ experience in an accounting-specific role with in a large international organization preferably in the UN system is required.
• Demonstrated financial experience using an ERP financial system is required.
• Demonstrated experience in providing financial and budget support to programmes/projects is required.
• Demonstrated experience at developing detailed financial reports for senior management is required.
• Demonstrated experience in supporting more than one office simultaneously is desirable;
• Demonstrated financial experience of working in a regional or multi-country context is desirable;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

8. FINANCIAL TASKS, APPROVING AND CERTIFYING FUNCTION

• Oversee that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; payrolls are duly prepared; travel claims and other entitlements are duly processed;
• Implement timely corrective actions on unposted vouchers, including the vouchers with budget check errors, matching exceptions, unapproved vouchers;
• Provide timely response to HQ requests to resolve financial data issues;
• Perform delegated approval function in Quantum on a timely basis;
• Review and provide financial clearance of all donor agreements as delegated for compliance with standard agreements on a timely basis.