UN Women: Programme Associate, Cotabato, Philippines, N-PPSA6, National Par at United Nations UN

Cotabato City, Bangsamoro, Philippines -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Programme Management, Financial Management, Administrative Support, Logistical Support, Data Management, Communication, Collaboration, Training, Research, Budgeting, IT Skills, Resource Mobilization, Knowledge Sharing, Problem Solving, Audit Preparation, Event Organization

Industry

International Affairs

Description

Background: UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Security Council Resolution 1325 (UNSCR1325, 2000) is the landmark resolution on women, peace and security (WPS)that links gender equality to the maintenance of international peace and security. WPS agenda is a significant international normative and policy framework because it addresses the gender-specific impacts of conflict, political crisis, displacement, disaster, violent extremism, and mass atrocities on women and girls. Two decades and nine resolutions after, the WPS agenda continues to expand its footprint in global policymaking. In the Philippines, UN Women has played a vital role in advancing the WPS agenda since 2015, including the support to advance the WPS normative framework at the national, regional and local levels, including the inclusion of gender and women empowerment provisions in the Bangsamoro Organic Law (BOL) and subsequently the establishment of the Bangsamoro Women’s Commission (BWC) in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM). In close collaboration with other UN agencies in the Philippines, UN Women has been part of several joint programmes and co-implementing projects in BARMM with particular focus on capacity building and supporting women’s leadership and meaningful participation in conflict prevention, resolution and recovery in the Philippines as well as localization of the WPS agenda in BARMM Ministries and Agencies to expand space for engagement and participation of local women peace mediators, civil society and women organizations. With the continued work and strengthened resolve to deliver on its normative, coordination and operations mandate as articulated and further committed through its new Strategic Plan for 2026 – 2029, UN Women is furthering its work and readiness to jointly deliver on various actions through various catalytic and joint programming efforts. Currently, UN Women Philippines’ Women, Peace and Security and Humanitarian Action (WPS&HA) portfolio includes the the country-level implementation of the UN Women-UNDP joint programme (JP) “Empowering Women for Sustainable Peace in the Bangsamoro Autonomous Region in Muslim Mindanao” (WPS-BARMM) a multi-year programme that aims to prevent insecurity and violence by harnessing the potentials of both women and men in addressing structural gender inequality and discriminatory gender norms that pose barriers to sustainable peace. The WPS-BARMM JP aims to do this through a two-pronged approach, working with government institutions on the one hand, and with women peacebuilders and women’s organizations, on the other. Other WPS&HA projects include those under the Gender, Peace and Security (GPS) program and the Women and Peace and Humanitarian Fund (WPHF). The Programme Assistant will be reporting to the Programme Associate, and will be supported by Programme Analysts, WPS & HA based in Cotabato City, who will be the point of contact on the contract and payment issues. Reporting to the Field Programme Coordinator, with matrix reporting to the Operations Associate, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ personnel in the UN Women Philippines Project Office and UN Women Regional Office (ROAP) as required for resolving complex finance-related issues and exchange of information. Scope of Work: 1. Provide administrative and logistical support to the formulation and management of programmes: • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements; • Provide technical guidance to the CO/MCOs and executing agencies on routine delivery and reporting of programme supported activities and finances; • Prepare information for the audit of programmes/ projects and support implementation of audit recommendations; • Review programme data from programmes/ projects for the MCO/CO/RO website; and • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers. 2. Provide administrative support to the financial management of the Programme Unit: • Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; • Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms; • Review financial reports; prepare non-PO vouchers for development projects; • Process payment for consultants; • Maintain internal expenditures control system; • Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and • Assist in the preparation and follow up of cost-recovery bills in Quantum system. 3. Provide administrative support to the Programme Unit: • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; • Make travel arrangements for the Programme Team, including travel requisitions and claims; • Prepare public information materials and briefing packets; • Assemble briefing materials and prepare powerpoint and other presentations; and • Provide guidance and training to Programme Assistants as needed. 4. Provide administrative support to Resource Mobilization: • Prepare cost-sharing and other agreements; follow up on contributions within the UN Women Philippines Project Office resource mobilization efforts; and • Organize, compile and process information from donors, UN Women Philippines Project Office, and programme team, as inputs to various databases and documents. 5. Facilitate knowledge building and knowledge sharing: • Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance; and • Provide administrative support to the organization of training for the office personnel and partners on programme and operations related issues. 6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Supervisory/Managerial Responsibilities: The incumbent does not have a supervisory function. Competencies : Core Values: Integrity; Professionalism; Respect for Diversity. Core Competencies: Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example. Please visit this link for more information on UN Women’s Values and Competencies Framework: Functional Competencies: • Good knowledge of programme management • Ability to administer and execute administrative processes and transactions • Ability to create, edit and present information in clear and presentable formats • Ability to manage data, documents, correspondence and reports information and workflow • Strong financial and budgeting skills • Strong IT skills. Qualifications: Education and Certification: • Completion of secondary education is required. • Bachelor’s degree in business or public administration is desirable. Experience: • At least 6 years of progressively responsible experience in administration or programme management/support is required. • Experience in working in a computer environment using multiple office software packages is required. • Experience in supporting a team is required. • Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable. Languages: • Fluency in English is required. • Fluency in Filipino is required. • Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish). Statements : In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. Diversity and inclusion: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

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Responsibilities

The Programme Associate provides support to the Programme Team in developing and implementing effective programmes, including administrative, operational, and financial management tasks. They also assist in resource mobilization and knowledge sharing within the organization.