UN Women: Resource Planning Specialist, Bonn, Germany, P3 FTA at UNDP

Bonn, North Rhine-Westphalia, Germany -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Resource Planning, Budgeting, Financial Analysis, Data Management, Coordination, Implementation Support, Cost Recovery, Project Costing, Reporting, Policy Implementation, ERP Systems, Financial Tools, Audit Support, Capacity Development, Stakeholder Engagement, Attention To Detail

Industry

International Affairs

Description

Background: UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. The Division of Finance and Administration (DFA) is responsible for the holistic planning, allocation and management of financial resources , the effective and efficient delivery of essential operations services in UN Women, continuous development and improvement integrated resource management, policies and methods to align with UN Women and stakeholders’ evolving business needs and advisory support to the Executive Director in the formulation and implementation of the UN Women overall mission, strategy and plans of actions. The Integrated Resource Management (IRM) Section supports UN Women’s corporate leadership in strategic resource planning and integrated budget management, under the direction of the Deputy Director, Integrated Budget Management Section (IRMS). The Section contributes to the development, application, and continuous improvement of organization-wide frameworks, policies, and analytical tools related to resource planning, budgeting, cost recovery, and direct project costing, ensuring alignment with UN Women’s Strategic Plan, Financial Regulations and Rules, and system-wide mandates. Working in close coordination with SPD, the Financial Management Section, regional and country offices, and other corporate stakeholders, IRM strengthens coherence, governance, and evidence-based decision-making across planning, allocation, monitoring, and reporting processes for all funding sources, including Regular and Other resources. The Resource Planning Specialist (P3) reports to the Policy Specialist (P4) and supports the IRM Section by providing analytical, coordination, and implementation support across resource planning, budgeting, and governance processes. The role contributes to the preparation and monitoring of budgets, consolidation of planning inputs, development of operational tools and guidance, and the effective application of approved frameworks and procedures across headquarters offices. The incumbent exercises professional judgment in applying standards and procedures, consulting the supervisor on complex, sensitive, or precedent-setting matters. Key Functions and Accountabilities: Coordinate resource planning frameworks and activities * Assist in coordinating activities and initiatives of the Integrated Resource Management Section. * Collect, analyze, and compile data to support the design, update, and implementation of Resource Planning Frameworks (RPFs). * Manage the collection and consolidation of planning and budgeting inputs from headquarters offices. Manage integrated budget preparation and consolidation * Prepare budget estimates and draft assigned components of the Programme Budget and Integrated Budget. * Coordinate the collection and consolidation of inputs from HQ offices for preparation of the Integrated Budget and * Review the resources sections of annual and biennial workplans of HQ Divisions and units. * Monitor the quality and completeness of budget submissions from headquarters offices and follow up as required. Support implementation of policies, procedures, and guidance * Draft standard operating procedures, guidance notes, templates, and tools to support the operationalization of approved policies, procedures, and guidance (PPGs) on resource planning, budgeting, cost recovery, and Direct Project Costs (DPC). * Ensure dissemination and application of approved guidance across headquarters offices. * Provide timely, solutions-focused guidance to headquarters offices on budgetary and resource planning matters, working collaboratively to address challenges and facilitate compliant programme delivery Budget monitoring, performance analysis, and reporting * Monitor budget implementation for headquarters offices, with a focus on voluntarily funded and institutional budget related activities. * Analyze expenditure patterns, identify variances, and recommend actions for further review. * Conduct budget performance analysis and prepare budget performance reports for management and external partners. Governance, coordination, and analytical support * Contribute to the implementation of governance processes related to resource allocation. * Provide analytical and logistical support for internal and inter-agency budget meetings. * Recommend practical solutions for improving budgeting processes, tools, and workflows. Position Management, audit support and capacity development * Advise regional and country offices on administrative aspects, including review of relevant GSTs, of position management and related budget processes. * Follow up and monitor payroll errors for HQ divisions and sections, supporting corrective actions as required and escalate issues to management where necessary. * Coordinate audit and inspection processes by gathering documentation and preparing draft responses. * Develop training materials, job aids, and reference tools to support capacity-building efforts on resource planning and budgeting. Teamwork and general support * Contribute to effective teamwork within the IRM Section through collaboration, information sharing, and timely delivery of assigned outputs. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation. Supervisory/Managerial Responsibilities: The incumbent may have supervisory responsibilities, including direct and/or overall supervision of G6 associates. May also supervise consultants and intern. Competencies : Core Values: * Integrity; * Professionalism; * Respect for Diversity. Core Competencies: * Awareness and Sensitivity Regarding Gender Issues; * Accountability; * Creative Problem Solving; * Effective Communication; * Inclusive Collaboration; * Stakeholder Engagement; * Leading by Example. Please visit this link [https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf] for more information on UN Women’s Values and Competencies Framework: Functional Competencies: * Solid professional knowledge of budgeting and resource planning processes * Analytical and data management skills * Ability to prepare reports and financial analysis * Working knowledge of ERP systems and financial tools * Attention to detail and quality assurance * Ability to work with multiple stakeholders and deadlines * Client-service orientation with ability to identify practical solutions Recruitment Qualifications: Education and Certification: * Master’s degree or equivalent in finance, economics, public administration, business administration, or a related field is required. * A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree. * A professional certification in accounting or financial management (e.g., CPA, ACCA, CIMA) is an advantage. Experience: Required: • At least 5 years of relevant experience in budgeting, financial analysis, resource planning, or related areas. • Experience coordinating budget preparation, monitoring, and reporting processes. • Experience working with data, financial systems, or ERP platforms. • Proficiency in Microsoft Office applications and financial analysis tools. Desirable: • Experience in the United Nations system or a comparable international organization. • Experience coordinating audit processes and compliance reviews. • Familiarity with cost recovery or DPC implementation. Languages: • Fluency in English is required. • Knowledge of another official UN language is desirable. Statements : In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment. Diversity and inclusion: At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

Responsibilities

The specialist will coordinate resource planning frameworks, assist in managing the collection and consolidation of planning and budgeting inputs from headquarters offices, and support the preparation and monitoring of budgets. Key functions also involve supporting the implementation of policies and procedures related to resource planning and budgeting, monitoring budget implementation, and providing analytical support for governance processes.