JOB POSTING DETAILS

Position Number: 40066178
Payroll Title: Blank Assistant 3
Job Code: 004722
Job Open Date: 08/12/2025
Application Review Begins: 08/27/2025; Open Until Filled
Department Code (Name): AASP (ASIAN-AMERICAN DEPARTMENT)
Percentage of Time: 100%
Union Code (Name): CX (Clerical)
Employee Class (Appointment Type): Staff (Career)
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Pay Rate/Range: The budgeted hourly range that the University reasonably expects to pay for this position is $29.35/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $29.35 to $42.06/hour.
Work Location: Humanities And Soc Sci Building - 5044
Working Days and Hours: M-F; 8:00am-5:00pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations); One day remote following probationary period
Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

REQUIRED QUALIFICATIONS:

• High School Diploma or GED.
• Must be able to work independently as well as a member of a team, as well as be able to work effectively with a diverse group of staff, students and departments.
• Ability to evaluate and analyze data and make recommendations.
• Excellent interpersonal and communication skills.
• Ability to organize and prioritize workload, work independently under pressure of deadlines, and handle multiple interruptions efficiently.
• Solid knowledge of, and demonstrated experience using MS Word and Excel.
• Ability to exercise independent professional judgment, and possess creative problem solving skills, and diplomacy.
• Possess an attitude supportive of students, staff and faculty.

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree or equivalent experience and/or training.
• 1-3 years of student advising experience.
• 1-3 years of experience in general office administration.

The Undergraduate Program and Administrative Coordinator is primarily responsible for services related to undergraduate education in the Department of Asian American Studies. These include advising students in general about the Undergraduate Program, and then assisting those who wish to pursue a minor or a major in the Department. The Program Coordinator helps students file petitions with the College of Letters and Science, helps with degree progress checks and all other aspects of undergraduate advising. The Program Coordinator is responsible for communicating effectively the full range of policies and procedures pertaining to Undergraduate Education in the College of Letters and Science, as well as the full array of services available to students at the University to help them complete their degrees in a timely manner. The Program Coordinator is expected to work with the Department Business Officer, the Chair and members of the faculty, and all other members of the teaching staff to plan and implement programs related to student academic affairs, including student recruitment, retention, graduation, and post-graduate advising. Responsible for administrative tasks related to the Undergraduate Program, including the scheduling of classes (using CourseDog and Star - Gaucho Blue SIS), the full hiring process of Teaching Assistants and Teaching Associates (including use of UC Path), and the ordering and management of teaching resources, including books and other media. The Department Administrative Coordinator supports the Department Business Officer with other important tasks, including Recruitment, UC Path, the processing of financial reimbursements, the management of Flexcard and Gateway systems (for Department purchases), and the updating of the Department’s web pages and applicable departmental social media accounts. Under direct supervision of the Department Business Officer, coordinates programmatic events with Peer Advisors and regularly schedule and attend meetings with them. The Administrative Coordinator assists with day to day front desk services such as answering phone calls, greeting and directing walk-in visitors, key check-out and mail disseminating. Position requires: excellent interpersonal and communication skills; ability to work effectively with a diverse group of staff, students and departments; ability to evaluate and analyze data and make recommendations; ability to organize and prioritize workload, work independently under pressure of deadlines, and handle multiple interruptions efficiently; and demonstrated experience with MS Word and Excel. Must exercise independent professional judgment, creative problem solving skills, diplomacy, and an attitude supportive of students, staff and faculty. Must be able to work independently as well as a member of a team. Must comprehend and interpret regulations from various administrative offices for students, staff and faculty. Serves as alternate Department Safety Representative. Preferred requirements are: bachelors degree or equivalent combination of skills and experience; demonstrated advising skills; knowledge of UCSB and College of Letters and Science student affairs policies and procedures; experience with UCSB student data systems such as Academic Advising Assistant (AAA) and Student Access and Retrieval (STAR); experience with undergraduate advising; and experience supervising student workers.