Unit Facility Management Specialist

at  IKEA

WHAT YOU NEED TO KNOW

Working at IKEA has its benefits and rewards:

• 5 weeks’ Paid Annual Leave, Paid Parental Leave, Family & Community Leave and much more24/7 access to our Employee Assistance Program for health and wellbeing support
• 15% Co-worker discount
• Low-cost nutritious meals including complimentary drinks in our Co-worker restaurant
• Co-worker uniform provided
• Free Co-worker parking
• Benefits membership (savings and discounts on everyday expenses, entertainment, retail and well-being offers across hundreds of retailers and service providers).
• Bonus programme (where eligible)
• Co-worker Loyalty programme (extra contribution to your superannuation fund where eligible)

Additional information:

• This role is Permanent, Full-time, 76hrs/fortnight.
• The internal title for the role is Unit Facilities Management Specialist.
• Domestic relocation support provided.
• The Hiring Manager for this role is Corinne Middleton – Unit Facility Management Manager.
• Applications close Thursday 6 February 2025.

ABOUT THIS WORK AREA

As Facilities Coordinator your responsibilities will include, but are not limited to:

• Manage the Facilities Management (FM) services through our Integrated FM (IFM) supplier including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers and our customers.
• Follow up quality of services delivered by both IFM and direct suppliers through close collaboration, building strong working relationships and daily monitoring.
• Support internal FM related audits and annual reviews
• Support FM budgeting activities and the annual business plan in the unit. Attend weekly meetings to discuss operation issues and contribute to solutions.
• Drive the implementation of approved best-practices and projects, aimed at lowering operational cost, and improving the reliability of assets and the efficiency of the FM services.
• Produce monthly financial accruals, raise purchase orders and review supplier invoices to ensure accuracy of the services provided.
• Assist in controlling costs working in a cost-conscious way. Follow-up on permits, licences, OC certificates and reporting measures to stay compliant with local and national legislation, internal rules and requirements regarding the FM scope within Ingka.
• Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model.
• Participate in projects within FM related services as required.
• Proactively contribute to the IKEA sustainability agenda through all FM related activities.

As Facilities Coordinator you are:

• Experienced in all aspects of FM and passionate to deliver reliable, efficient and seamless services to the unit.
• Experienced with strong contract management skills and a solution-focused mindset to resolve FM related issues.
• Able build strong relationships with internal and external stakeholders to achieve a common goal.
• Collaborative by nature, always seeking out best practices and sharing it with others.
• Driven to identify opportunities and make recommendations to drive continuous improvement.
• Capable to work autonomously, take initiative and possess excellent communication skills to deliver set tasks with a sense of urgency.
• Equipped with good understanding of Microsoft office programs (including excel), FM related software and can organise, prioritise and manage administrative tasks efficiently.

• Manage the Facilities Management (FM) services through our Integrated FM (IFM) supplier including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers and our customers.
• Follow up quality of services delivered by both IFM and direct suppliers through close collaboration, building strong working relationships and daily monitoring.
• Support internal FM related audits and annual reviews
• Support FM budgeting activities and the annual business plan in the unit. Attend weekly meetings to discuss operation issues and contribute to solutions.
• Drive the implementation of approved best-practices and projects, aimed at lowering operational cost, and improving the reliability of assets and the efficiency of the FM services.
• Produce monthly financial accruals, raise purchase orders and review supplier invoices to ensure accuracy of the services provided.
• Assist in controlling costs working in a cost-conscious way. Follow-up on permits, licences, OC certificates and reporting measures to stay compliant with local and national legislation, internal rules and requirements regarding the FM scope within Ingka.
• Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model.
• Participate in projects within FM related services as required.
• Proactively contribute to the IKEA sustainability agenda through all FM related activities