Major/Essential Functions
Program & Accreditation Management
Manages accreditation requirements for all enrolled trainees, ensuring compliance with ACGME and institutional standards.
Facilitates onboarding and offboarding processes, including orientation and accreditation requirements for incoming and departing fellows.
Administers program applications, interviews, and selection processes, serving as the primary contact for assigned GME programs.
Accurately maintains trainee accreditation files, credentialing documents, and educational activity logs.
Manages multiple computer and evaluation databases to document compliance with accreditation standards.
Prepares required reports, charts, and statistics to support accreditation and program review.
Communication & Collaboration
Collaborates with the Department Education Director, fellowship program directors, and education personnel to coordinate accreditation requirements and maintain compliance within departmental guidelines.
Communicates effectively, efficiently, and professionally with program directors, fellows, residents, and institutional stakeholders.
Professionally drafts correspondence on behalf of program leadership and GME programs.
Navigates difficult conversations and situations with professionalism, promoting positive team morale.
Operational & Administrative Support
Schedules and coordinates meetings, block/call schedules, didactic sessions, and departmental events.
Provides secretarial and administrative support to program directors, faculty, and trainees as needed.
Attends meetings within the School of Medicine, department, and division related to ACGME and GME programs.
Coordinates and processes payments in alignment with departmental and institutional purchasing policies.
Works with GME/UME leadership and finance personnel to develop and manage fellowship program budgets, ensuring funds are used appropriately.
Provides support for special projects and assignments related to departmental educational needs.
Leadership & Supervision
Supervises and mentors new and current fellowship education team members, providing training and oversight of activities aligned with the institution’s Values-Based Culture.
Ensures backup coverage for fellowship coordinators during planned and unplanned leave, and provides interim supervisory support in the Director’s absence.
Promotes team collaboration and morale through effective leadership and support.
Professional Competencies
Demonstrates critical thinking skills to develop solutions for complex issues, including employee relations and program challenges.
Effectively manages multiple priorities, competing deadlines, and frequent interruptions in a fast-paced environment.
Maintains flexibility and adaptability in response to changing departmental or institutional needs.
Exercises independent judgment while ensuring alignment with departmental, institutional, and graduate medical education policies.
Required Qualifications
Bachelor’s degree plus three years of supervisory experience OR a combination of education and/or supervisory experience to equal seven years.
Preferred Qualifications
Bachelor’s degree in education, business administration, healthcare administration, or related field.
3–5 years of experience in graduate medical education (GME), fellowship/residency coordination, or higher education program management.
Demonstrated knowledge of ACGME, AAMC, and institutional accreditation standards and requirements.
Prior experience in supervising, mentoring, and developing staff in a team-oriented environment.
Strong organizational and project management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced setting.
High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management systems; experience with MedHub, New Innovations, or comparable GME software preferred.
Experience developing and monitoring budgets and processing financial transactions in compliance with institutional policies.
Required Attachments
Cover Letter, Resume / CV
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
Paid Time Off – Including holidays, vacation, sick leave and more
Retirement Plans
Wellness Programs
Certified Mother-Friendly Workplace
Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.
Job Type
Full Time
Pay Basis
Monthly
Pay Grade Minimum
4000
Pay Grade Maximum
11000
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
Grant Funded?
No
Travel Required
None
Shift
Day
Schedule Details
M-F, 8am to 5pm
Does this position work in a research laboratory?
No
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx

Please refer the Job description for details