Unit Secretary - Med/Surg - Full-Time - 3 12s - Bayfront Hospital - St Pete at Bayfront Health

Saint Petersburg, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

0.0

Posted On

26 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical terminology, Data entry, Keyboarding, Microsoft Word, Microsoft Excel, Clerical tasks, Communication, Interpersonal skills, Time management, Record keeping, Customer service, Teamwork, Regulatory compliance

Industry

Hospitals and Health Care

Description

Position Summary Position Summary:Title: Unit Secretary Department: Med/SurgSite: Bayfront Hospital Location: St. PetersburgShift: Full-Time | 3 12-hr shifts per week Responsible for routine clerical/secretarial tasks for persons in a nursing unit. About the organization:Orlando Health Bayfront Hospital is a comprehensive tertiary care facility that has been serving St. Petersburg and the surrounding communities for more than 100 years. It is a 480-bed teaching medical center with nationally recognized care across emergency medicine, cardiology, neurosurgery, orthopedics, women’s services, and advanced surgical specialties. The hospital’s Level II Trauma Center is the only adult trauma center in Pinellas County and, in partnership with Johns Hopkins All Children’s Hospital, is one of Florida’s 13 state-certified Level III Regional Perinatal Intensive Care Centers. A commitment to quality has earned the hospital recognition with a USA Today Top Workplaces award for 2025 and an “A” Hospital Safety Grade for Spring 2025 from The Leapfrog Group.Orlando Health Bayfront Hospital is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts. As part of the Orlando Health system, Bayfront combines the resources of a leading regional healthcare network with the personalized, community‑focused care that has defined the hospital for generations.Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible, so that you can be present for your passions. Why Orlando Health is your best place to work: ✔ Education & Career Growth Assistance ✔ Comprehensive Health & Wellness coverage and resources ✔ Financial & Retirement Planning with Company Match ✔ Excellent Company Culture and Work–Life Balance ✔ Family & Pet Support ..and more! Responsibilities Essential Functions: Acts as a receptionist on the unit, greeting and directing visitors, personnel and others in a courteous and informative manner. Transcribes physicians’ orders promptly, accurately and completely according to policy/procedure. Communicates consultation requests to physicians or therapists promptly and accurately. Performs data entry and assembles, compiles, and breaks down medical records. Prepare/copy designated medical record/ information for transfer to other facilities. Answers phone calls, routes callers, assist in pages, and takes messages and provides routine information to callers. Answers patient call lights in person or via intercom; fills request or refers to appropriate person promptly. Communicate effectively in all interactions. Works under the direction of the charge nurse. Assists in making appointments for patients. Working knowledge of office/departmental equipment. Submits work orders for necessary housekeeping, maintenance, biomedical or other work orders needed. Collaborate in partnership interdepartmentally to promote and provide a safe environment. Utilize compassion to create a therapeutic environment. Possesses excellent interpersonal skills and ability to work in a team environment. Transports and delivers items, equipment, and medications (excluding controlled substances and IV chemotherapy drugs) throughout the facility. May have limited access to areas storing medications. Maintains pre-established par levels of all unit office supplies. Assists in the stocking of both unit and office supplies. Monitor time and attendance through Kronos (or timekeeping system). Prioritizes workload to manage multiple priorities. Ensures compliance with regulatory standards including Federal, State, local and The Joint Commission. Maintains regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. Maintains compliance with all Orlando Health policies and procedures. Other Related Functions: Maintains a clean, safe and organized unit. Qualifications Other Related Functions: Maintains a clean, safe and organized unit. Education/Training: High School diploma or equivalent. Keyboarding skills and knowledge of Microsoft Word and Excel. Knowledge of Medical terminology, or Health Unit Coordinator Certification. Experience Prior experience as a medical secretary, receptionist, front office assistant, or similar highly preferred. Hospital experience preferred but not required.

Responsibilities

The Unit Secretary is responsible for performing routine clerical and secretarial tasks, including transcribing physician orders and managing medical records. They also act as a receptionist, greeting visitors and assisting with unit operations to ensure a safe and therapeutic environment.