[UPDATED] Office Manager, Fresh Air Camps at Fresh Air Camps

Village of Woodbury, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

03 May, 26

Salary

3300.0

Posted On

03 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Communication, Recordkeeping, Customer Service, Team Collaboration, Problem Solving, Organization, Flexibility, Leadership, Time Management, Attention to Detail, Multitasking, Positive Attitude, Safety Procedures, Emotional Maturity, Team Player

Industry

Description

Camp Office Manager Fresh Air Camps | Hudson Valley, NY | June 11, 2026 – August 15, 2026 Discover Fresh Air Camps Since 1877, Fresh Air Fund Camps have opened new doors for over 1.8 million children, offering transformative summer programs and year-round leadership opportunities. Our six residential camps are located in the beautiful Hudson Valley, offering a stunning natural setting for exploration and growth. Each camp provides unique programming tailored to different age groups and interests, from outdoor adventure to arts and sciences, creating an enriching environment for both campers and staff. Learn more about Fresh Air Camps: www.freshair.org/learn-about-our-camps/ Life as an Office Manager: The Office Manager plays a key role in keeping the camp office organized and running efficiently. Serving as the first point of contact for parents and staff, the Office Manager ensures that communication, recordkeeping, and administrative systems operate smoothly throughout the summer. This position is responsible for answering all incoming calls, managing mail and correspondence, maintaining files and camp paperwork, and reconciling camper, cabin, and bus lists in the camp database each session. The Office Manager collaborates closely with the Camp Director, administrative staff, and members of the broader camp community, including New York City office staff, to support daily operations. The Office Manager reports to the Camp Director, with some responsibilities coordinated under the Senior Director of Camping. What You’ll Do: Maintain office services by organizing office operations and procedures, sorting mail and correspondence, managing filing systems, and overseeing supply requisitions. Answer incoming phone calls in a professional and courteous manner, providing information and assistance to parents, camp staff, and other callers. Reconcile camper, cabin, and bus lists in the camp’s online database each session to ensure accuracy. Relay important updates and communications to the Camp Director and administrative team promptly. Manage the call-back system to ensure timely and effective communication between administrative staff and parents.. Prepare and organize paperwork for camper arrival and departure days. Coordinate with the Operations team to ensure completion of orders, requisition of supplies, and any other required paperwork/forms. Support the Administrative team with special projects. Maintain yearly records including orientation schedules and workshop designs, staff lists, and camper reports. Communicate with other camps to coordinate shared resources and supplies. Track and report daily meal counts for the USDA Food Service Program. Keep the camp office organized, welcoming, and efficient throughout the season. Address stressful situations appropriately in a fast-paced, interactive environment. Prioritize camper needs when making decisions and uphold a camper-first philosophy. Participate actively in the camp community — including campfires, overnights, hikes, swimming, and village meetings. (Some lifting or physical activity may be required.) Communicate, model, and uphold camp policies, traditions, and community standards. Ensure the safety, supervision and well-being of all campers at all times. Demonstrate professionalism and approachability, maintaining healthy boundaries, and avoiding fraternization with general staff while on/off duty. Serve as a role model for campers and staff by showing enthusiasm, empathy, and commitment to camp values. Live and work in a communal camp environment — including shared cabins, limited privacy, and group dining. Time off during each session will be scheduled by the supervisor. Care for and responsibly use camp facilities, property, and equipment. Be familiar with and follow all emergency and safety procedures. Perform other duties as assigned to support the success of the camp community. Compensation & Perks: Compensation for this position is $3,000 – $3,300 for the summer, commensurate with experience All meals and housing provided during camp. The opportunity to gain valuable experiences in leadership, communication, and teamwork that will stand out on any resume. What We’re Looking For: At least 18 years old by the start of camp. At least one year of college or equivalent is preferred. Prior experience working in an office with strong phone skills required. Bilingual language skills are a plus. An interest in working with children. A driver’s license is highly preferred. Interested in working and living in the outdoors for the summer. Emotionally mature with a willingness to work as a team player. Flexible and willing to accept challenges and step outside your comfort zone. Able to maintain a positive attitude. Available for the entire duration of the summer program. Ready to Join Us? Apply now to become an Office Manager and help us create magical summer moments. Applications are reviewed on a rolling basis and interviews are held virtually by our Camp Directors. Diversity & Inclusion Statement The Fresh Air Fund is proud to be an equal-opportunity employer committed to inclusive hiring and fostering a diverse staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.

Responsibilities

The Office Manager is responsible for maintaining office operations, managing communication with parents and staff, and ensuring accurate recordkeeping. This role involves collaborating with the Camp Director and administrative staff to support daily operations.