URGENT: Financial & Administrative Assistant (QuickBooks experience and AR at WorkStaff360

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

8.0

Posted On

20 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Quickbooks, Accounts Receivable, Accounts Payable, Bookkeeping, Financial Administration, Reconciliation, Financial Reporting, Google Workspace, Attention To Detail, Communication Skills

Industry

Outsourcing and Offshoring Consulting

Description

URGENT: Financial & Administrative Assistant (QuickBooks experience and AR experience is required) Application Deadline: 11 October 2025 Department: Operations Employment Type: Full Time Location: Toronto Description Manage accounts receivable: record transactions, prepare invoices, post payments, and follow up on outstanding balances. Manage accounts payable: enter bills, schedule payments, and ensure vendor invoices are processed accurately and on time. Perform reconciliations of bank accounts, credit cards, and other financial transactions. Handle multiple payment types (batch deposits, wire transfers, ACH, cash, etc.) and ensure accurate entry into QuickBooks. Prepare financial reports and summaries for leadership review. Assist with monthly close tasks, journal entries, and expense reconciliation. Organize digital and financial records, ensuring data accuracy and compliance. Monitor emails and respond or escalate financial queries in a timely manner. Support the leadership team with project-related administrative tasks, reporting, and documentation. Liaise with office staff, clients, and field teams to ensure smooth communication and accurate information flow. Hard Requirements: 2+ years of hands-on experience in bookkeeping, accounting, or financial administration (experience in service-based or construction-related businesses preferred). Proficiency in QuickBooks Online is required. Strong knowledge of accounts receivable/payable workflows and reconciliation practices. Experience handling client/vendor communication regarding billing and payments. Proficiency in Google Workspace (Sheets, Docs, Gmail); comfortable with additional platforms like Service CEO, NetSuite, or similar. Strong attention to detail, accuracy, and ability to meet deadlines under pressure. Excellent written and verbal English communication skills. Ability to work independently and proactively in a remote environment. Schedule: 40 hours per week Monday to Friday 9AM - 6PM US Eastern Standard Time Zone Offer and Benefits: PH BASED CANDIDATES OFFER: $5USD/hour for the first 4 weeks $6USD/hour after the first 8 weeks $7USD/hour after the first 12 weeks HMO coverage after 1 year of employment. JA BASED CANDIDATES OFFER: $6USD/hour for the first 4 weeks $7USD/hour after the first 8 weeks $8USD/hour after the first 12 weeks HMO coverage after 1 year of employment.

Responsibilities

Manage accounts receivable and payable, ensuring accurate transaction recording and timely processing of invoices. Prepare financial reports and assist with monthly close tasks while supporting the leadership team with administrative tasks.